Jobs

Senior Archival Specialist, Vivian G. Harsh Research Collection at Woodson Regional Library, 9525 S. Halsted (Chicago Public Library)

Full time; starting salary $72,000

Under general supervision, supervises and performs professional archival duties relating to the appraisal, management, and preservation of rare special collections materials and historically significant records, and performs related duties as required.

ESSENTIAL DUTIES

·  Plans, assigns, and reviews the work of staff involved in the organization, preservation, and storage of special collection materials (e.g., books, manuscripts, photographs, ephemera, maps, ledgers, museum artifacts)

·  Supervises and participates in the description and cataloging of print, electronic and digital records (e.g., audio tapes, microfiche, born-digital materials) of acquired materials and city government documents for storage on-site and at remote locations

·   Monitors the provision of reference services to patrons and approves the release of retrieved records as requested by the media, researchers, and the general public

·  Prepares and mounts archival and special collections materials for exhibitions, community displays, and private showings

· Develops archival guides and prepares processing manuals for staff

·  Represents the department at meetings with historical societies, academic institutions, and civic organizations to discuss best practices of archived materials

·  Compiles data and prepares comprehensive acquisition, collection usage, and storage reports

·   Classifies and describes special collections materials and historical records and documents

·  Plans and conducts workshops for department staff on the proper care, storage, and retrieval of archived records and objects

Additional duties may be required for this position

MINIMUM QUALIFICATIONS

·  Graduation from an accredited college or university with a Master’s degree or Doctorate in Archival Studies, PLUS at least one (1) year of work experience related to the responsibilities of the position, OR

·  Graduation with a Master’s degree or Doctorate from an accredited American Library Association (ALA) Library Science program, including at least nine (9) semester hours in archival science or archival administration studies, PLUS at least one (1) year of work experience related to the responsibilities of the position, OR

·  Graduation from an accredited college or university with a Master’s degree or Doctorate in History or a directly related field, including at least nine (9) semester hours archival science or archival administration studies, PLUS at least one (1) year of work experience related to the responsibilities of the position

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to candidates possessing the following:

·   Proficiency with library and archives management systems such as Archives Space and Content DM

·  Knowledge of Encoded Archival Description (EAD), Describing Archives: A Content Standard (DACS), Machine Readable Cataloging (MARC) and other metadata standards

· Familiarity with digital archiving, digital preservation, or born-digital materials

For more information and to apply: https://chicago.taleo.net/careersection/100/jobdetail.ftl?job=195474

Deadline to apply: August 18, 2025

Records Management Analyst, Coordinated Construction Project Control Services, Chicago

Full-time

SALARY: $75,000-90,000, commensurate with experience.

ABOUT COORDINATED CONSTRUCTION PROJECT CONTROL SERVICES:
WBE Certified Engineering/Construction Consultant Specializing in CPM Scheduling, Cost Estimating, Change Order Analysis, Program/Project Management, and Owner Representative Services

JOB DESCRIPTION:
Coordinated Construction Project Control Services has a Records Management Analyst position open. This position provides support to a large interdisciplinary Capital Program team in Chicago, IL. It provides records management support services including, but not limited to, ProjectWise records migration preparation, conducting electronic records inventories and audits, metadata analysis and transformation, and updating and maintaining records retention policies.

POSITION DESCRIPTION:
The Records Manager Analyst reports directly to the Records Manager. The Records Management Analyst works collaboratively with the Records Manager and the Engineering Project Planning Coordinator to manage the migration process, including preparation of digital records, metadata evaluation and planning, and script development, into the Electronic Document Management System (EDMS) for the Engineering Department. The Records Management Analyst will also conduct electronic records inventories and audits, update and maintain records retention policies, and manage EDMS document management and administration. This includes supporting the Records Manager with the management of digital information stored in active systems and file arrangements, as well as legacy records. The Records Manager Analyst also assists the compliance with governance of documents and information in the Project Management System (e-Builder) including folder structure, file naming, and document retrieval.

KEY RESPONSIBLILIES INCLUDE:
Supporting records maintenance duties within the CIP Records Management Program under the direction of the Records Manager, including but not limited to:
• Implement the Infrastructure Records Retention Schedule used to classify and index records.
• Administer file naming conventions and filing guidance.
• Train staff and project personnel in policies, procedures, and workflows.
• Perform records and metadata migration.
• Perform electronic records inventories of shared drives and other systems of record.
• Define rules, requirements, and workflows for electronic records transfer, preservation, retention, and destruction.

Support use of Electronic Document Management System (EDMS):
• Create and maintain metadata and search standards for records retrieval.
• Provide user support and training.
• Support records and reference inquiries.
• Apply metadata and classify records from Engineering systems both for migration into the EDMS and remediation of previously migrated records.
• Conduct digital records inventories for future records migration initiatives.
• Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
• Assist with document management in EDMS.
• Development of document or content classification taxonomies to facilitate information capture, search, and retrieval.

PREFERRED QUALIFICATIONS:
• A bachelor’s degree in library science or related field and five to seven years of experience in the field of library science, information management, digital collections and preservation, or equivalent fields of practice.
• Flexibility in working simultaneously with multiple client-focused assignments and priorities.
• Effectively use software such as Adobe Acrobat, Microsoft Access, Microsoft Excel, Visual Basic, TreeSize Pro, PowerShell, Notepad ++, Bluebeam Revu and image viewing software to prepare and maintain digital records.
• Knowledge of current trends in metadata standards and practices.
• Ability to create training curricula and conduct virtual trainings using Zoom or Teams.

For more information and to apply, contact Jacqueline Doyle, jdoyle@coordcpcs.com

Deadline to apply: August 15, 2025