Jobs

Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please fill out this form. Before submission, please read CAA's Statement on Salary Transparency in Job Postings

Please note: postings will be removed 30 days after the original posting date if no deadline date was included. 

Interested applicants should check the individual employers' websites for details and deadlines. CAA does not assume responsibility for maintaining a complete list of job openings or for the content of listings.

Other sources for jobs in Chicago and beyond:

Archives Gig

Society of American Archivists Online Career Center

  • 11 Jul 2025 10:29 AM | Janet Olson (Administrator)

    Archivist, Institute for the Study of Ancient Cultures (ISAC), University of Chicago
    Full time position; 
    Salary range: $65,000.00 - $80,000*

    Job Description:

    The Archivist at the Institute for the Study of Ancient Cultures (ISAC) supports the stewardship, discoverability, and long-term preservation of ISAC’s archival collections, including both physical (analogue) and digital materials. Based within the ISAC Data Research Center (DRC), this position plays a central role in ensuring ISAC’s research and cultural heritage assets are preserved and accessible to scholars, students, and the public in support of the Institute’s research, curatorial, teaching, and preservation missions. The Archivist provides hands-on support across the full lifecycle of archival collection stewardship—from acquisition, processing, and deaccessioning to metadata creation, digital preservation, and research access—and contributes to ISAC’s broader mission of advancing the study of the ancient world through research, teaching, and outreach.

    Responsibilities:

    Archival Processing: Accession, arrange, and describe physical archival collections according to current archival standards and institutional priorities. Prepare finding aids and maintain consistency in descriptive practices across collections.

    Metadata & Cataloging: Create, maintain, and improve metadata for analog and digital collections using relevant standards (e.g., Dublin Core, EAD, EDM, IIIF). Contribute to the refinement of metadata policies, mappings, and documentation.

    Digital Preservation and Access: Apply digital preservation best practices to ensure the long-term accessibility of born-digital and digitized archival content. Support digital repository platforms (such as EMu) and contribute to preservation workflows in collaboration with DRC staff.

    Acquisitions and Deaccessions: Participate in the evaluation and intake of new collections, including donor communications and documentation. In collaboration with ISAC and external partners, support responsible deaccessioning decisions based on research value, legal frameworks, and infrastructure constraints. Maintain accurate records and assist with transfer logistics.

    Research Services and Reference: Respond to research requests from internal and external users, providing timely and accurate access to archival materials. Support reading room services and assist visiting researchers with reference, citation, and interpretation of holdings.

    Documentation & Policy Support: Maintain internal documentation of workflows and procedures. Participate in the development and revision of policies and protocols related to archival collections management and researcher access.

    Project Collaboration: Organize and participate in outreach including lending sessions, public programing, teaching, events, and conferences. Contribute archival expertise to interdisciplinary initiatives, grant-funded projects, and digital scholarship collaborations supported by the DRC.

    Maintains guidelines, policies, and procedures for the unit. Manages unit communications, which includes the web site. Assesses and resolves problems and complaints. Performs other related work as needed.

    Education and Experience Requirements:

    Minimum requirements include a college or university degree in related field or an equivalent combination of education and experience. Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

    For more information and to apply: https://uchicago.wd5.myworkdayjobs.com/External/job/Chicago-IL/Archivist_JR30898

    *Salary note: The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

  • 09 Jul 2025 9:34 AM | Janet Olson (Administrator)

    Records Management Analyst, Coordinated Construction Project Control Services, Chicago

    Full-time

    SALARY: $75,000-90,000, commensurate with experience.

    ABOUT COORDINATED CONSTRUCTION PROJECT CONTROL SERVICES:
    WBE Certified Engineering/Construction Consultant Specializing in CPM Scheduling, Cost Estimating, Change Order Analysis, Program/Project Management, and Owner Representative Services

    JOB DESCRIPTION:
    Coordinated Construction Project Control Services has a Records Management Analyst position open. This position provides support to a large interdisciplinary Capital Program team in Chicago, IL. It provides records management support services including, but not limited to, ProjectWise records migration preparation, conducting electronic records inventories and audits, metadata analysis and transformation, and updating and maintaining records retention policies.

    POSITION DESCRIPTION:
    The Records Manager Analyst reports directly to the Records Manager. The Records Management Analyst works collaboratively with the Records Manager and the Engineering Project Planning Coordinator to manage the migration process, including preparation of digital records, metadata evaluation and planning, and script development, into the Electronic Document Management System (EDMS) for the Engineering Department. The Records Management Analyst will also conduct electronic records inventories and audits, update and maintain records retention policies, and manage EDMS document management and administration. This includes supporting the Records Manager with the management of digital information stored in active systems and file arrangements, as well as legacy records. The Records Manager Analyst also assists the compliance with governance of documents and information in the Project Management System (e-Builder) including folder structure, file naming, and document retrieval.

    KEY RESPONSIBLILIES INCLUDE:
    Supporting records maintenance duties within the CIP Records Management Program under the direction of the Records Manager, including but not limited to:
    • Implement the Infrastructure Records Retention Schedule used to classify and index records.
    • Administer file naming conventions and filing guidance.
    • Train staff and project personnel in policies, procedures, and workflows.
    • Perform records and metadata migration.
    • Perform electronic records inventories of shared drives and other systems of record.
    • Define rules, requirements, and workflows for electronic records transfer, preservation, retention, and destruction.

    Support use of Electronic Document Management System (EDMS):
    • Create and maintain metadata and search standards for records retrieval.
    • Provide user support and training.
    • Support records and reference inquiries.
    • Apply metadata and classify records from Engineering systems both for migration into the EDMS and remediation of previously migrated records.
    • Conduct digital records inventories for future records migration initiatives.
    • Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
    • Assist with document management in EDMS.
    • Development of document or content classification taxonomies to facilitate information capture, search, and retrieval.

    PREFERRED QUALIFICATIONS:
    • A bachelor’s degree in library science or related field and five to seven years of experience in the field of library science, information management, digital collections and preservation, or equivalent fields of practice.
    • Flexibility in working simultaneously with multiple client-focused assignments and priorities.
    • Effectively use software such as Adobe Acrobat, Microsoft Access, Microsoft Excel, Visual Basic, TreeSize Pro, PowerShell, Notepad ++, Bluebeam Revu and image viewing software to prepare and maintain digital records.
    • Knowledge of current trends in metadata standards and practices.
    • Ability to create training curricula and conduct virtual trainings using Zoom or Teams.

    For more information and to apply, contact Jacqueline Doyle, jdoyle@coordcpcs.com

    Deadline to apply: August 15, 2025

  • 09 Jul 2025 9:17 AM | Janet Olson (Administrator)

    Archival Internship at the National Archives in Chicago (7358 South Pulaski Road)

    Voluntary Internship Program, Fall 2025

    30 or more hours per week, 12 week program (see date options below)

    Internship (unpaid or for academic credit)

    3 internships available

    Job Description:

    Interns will arrange and describe records, digitize records, and perform basic preservation tasks on records. The intern will also have some opportunities to help with reference as well.

    Professional Development Opportunities:
    In addition to obtaining hands on experience processing and digitizing 19th and 20th Century records, the intern will be able to observe how a small staff is able to manage over 130,000 cubic feet of records and answer thousands of reference requests in a timely manner.
    The intern will also be able to participate in all staff meetings and staff development programs that take place during their tour.

    Work Environment:
    Most of the work will be sedentary nature, although the intern may need to assist with moving multiple 50 pound boxes related to assigned projects.
    The room where records are worked on is clean, but many of the records may be dirty.
    Interns will have regular access to a shared NARA computer workstation.


    Educational Level/Program: Current or former bachelor's degree or graduate student Degree program in history, museum studies, library science, or a related field


    Education & Qualifications Requirements:

    Eligibility Requirements
    Current high school, undergraduate, and graduate students
    Former students who graduated within the past two (2) years
    U.S. citizenship
    Must complete a background check
    Must be at least 18 years old
    Physically able to climb 15-foot ladders and work with boxes weighing up to 50 pounds
    Can work independently and effectively
    Can balance multiple deadline-driven tasks or projects simultaneously
    Attention to detail

    Internship Date Options
    9/15/2025 through 12/5/2025
    9/22/2025 through 12/12/2025

    Weekly Schedule Options: 30 hours or more per week
    Area(s) of Interest: Archival Processing, Reference Services

    For more information and to apply: https://www.archives.gov/careers/internships/vip-opportunities-fall-2025

    Application deadline: July 11, 2025 (online application says July 18)

Contact CAA at info@chicagoarchivists.org

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