Job Posting: Archival Specialist, CPL Sulzer Regional Library

22 May 2019 9:24 AM | Janet Olson (Administrator)

The position of Archival Specialist for the Chicago Public Library’s Sulzer Regional Library is open for application from May 17th to May 31st.

More information and applications are online only at, job requistion # 319891.   If you have any questions regarding the application process, you may contact the City of Chicago’s Department of Human Resources at 312- 744-4976.

Duties:  Provide reference service to patrons using the Northside Neighborhood History Collection as well as general reference throughout the library. Provide tours to school and community groups.  Processes collections, including More Product, Less Process. Write finding guides.  Knowledge of EAD, DACs and other metadata standards.  Knowledge of Chicago history.  Collaborate with neighborhood community organizations and performing outreach. Work with Marketing Department on social media projects. Interpret library policy, procedures and regulations; help develop special collections policies, procedures and regulations. Maintain professional development through participation at local, state or national level. Experience creating local history programs.  Experience doing oral history and creating exhibits. Ability to work creatively, collegially and effectively as part of a team and independently. Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint and other software. Perform other duties as assigned.

LOCATION:       Sulzer Regional 4455 N. Lincoln Ave.                                         

DAYS OFF: Two days off per week                                                             

SHIFT: Will be required to work some Evenings and Saturdays & Sundays                     HOURS: 37.5 hours per week to be scheduled during normal unit hours        Mon.-Thurs 9-9, Fri & Sat 9-5, Sun. 12-5 


 Graduation from an accredited college or university with a Master’s degree in Archival Studies, OR a Master’s degree from an accredited American Library Association (ALA) Library Science program with nine credit hours in archival science or archival administration studies, OR a Master’s degree in History or a directly related field with nine credit hours in archival science or archival administration studies.

Education & Employment Verification:  Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

NOTE:  To be considered for this position you must provide information about your educational background and your work experience.  You must include job titles, dates of employment, and specific job duties.  (If you are a current City employee, Acting Up cannot be considered.)  If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position.  There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

NOTE: Physical day to day responsibilities for this title may include the ability to lift and carry library materials. Ability to stand for extended or continuous periods of time. Ability to bend, stretch, twist or reach out with one’s body arms or legs. Ability to climb staircases, ladders and or step stools.


This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected. 

Preference will be given to candidates possessing the following: 

  •  Knowledge of archival processing in an academic or public library and/or museum setting
  • Experience working in the field of Special Collections

  • Knowledge of EAD, DACS and/or other metadata standards 

Residency Requirement:   All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code.  Proof of residency will be required. 

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