Job Posting (Temp/Part time): Assistant Archivist, College of American Pathologists

06 Mar 2019 3:34 PM | Janet Olson (Administrator)

Position announcement: CAP Records & Information Center Assistant Archivist (TEMP/PART TIME)

Location: 325 Waukegan Road, Northfield, IL 60093

The College of American Pathologists (CAP) Records & Information Center seeks a temporary archivist to assist in managing the CAP Archives. The position is part-time (approximately 15-22 hours a week), and flexible scheduling options are available.

Position duration: Position will run through the end of 2019, with a possibility for extension into 2020.

Primary duties and responsibilities of the assistant archivist include:

  • Support the ongoing development of an archival collection documenting CAP programs and activities.
  • Acquire appropriate documents for the CAP Archives collection from CAP staff and members.
  • At direction of CAP Archivist lead, carry out the processing, arrangement/description, and preservation of materials in the CAP Archives collection.
  • Provide reference and consultation support for staff using the CAP Archives collection.
  • Other duties as assigned.

Preferred Requirements

  • Personal
  • Strong and effective communication skills required.
  • Ability to proactively make decisions.
  • Ability to exercise good judgement.
  • Able to handle multiple and complex assignments.

·        Professional

  • Familiarity with current standards for cataloging and description of archival & manuscript materials.
  • Ability to prioritize fluctuating workloads.
  • Experience working with confidential and restricted records.
  • Work independently or in collaboration with others to produce high quality and timely results.

·         Technical

  • Experience working with Dublin Core, MARC, or other metadata standards.
  • Experience with archives collection management systems.
  • Knowledge of digitization standards.
  • Working knowledge of basic Microsoft Office applications.

·         Education

  • Archival studies coursework in a master’s degree program in library science or history.

·         Experience

  • Knowledge of current and emerging standards and best practices for preserving and providing access to digital materials.
  • Intern or part-time experience in an archival repository preferred.

Please email resumes and/or questions about the position to CAP Archivist & Records Manager Drew Davis at

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