Jobs

Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please send the job title and description, hiring manager information, application deadline, and the official link to the job announcement to info@chicagoarchivists.org with the subject line “Job Posting for CAA website.” 

Please note: postings will be removed 30 days after the original posting date if no deadline date was included. 

Interested applicants should check the individual employers' websites for details and deadlines. CAA does not assume responsibility for maintaining a complete list of job openings or for the content of listings.

Other sources for jobs in Chicago and beyond:

Archives Gig

Society of American Archivists Online Career Center

  • 12 Mar 2019 11:43 AM | Janet Olson (Administrator)

    Overview: Founded in 1894, Underwriters Laboratories Inc. (UL) is a global safety testing and certification company headquartered in Northbrook, Illinois.

    The UL Archives team seeks a graduate-level summer intern to assist in the digitization and processing of its archival holdings at its Northbrook location. We are seeking an individual for this paid internship that is available to work 40 hours per week with a June 3rd, 2019 start date. This is a firm start date so that the intern is able to fully participate in UL’s internship program which includes welcome events, lab tours, networking events, lunch ‘n learns and more.

    Responsibilities

    Working under the guidance of the archivists, the intern will digitize records of enduring value and make this material accessible to internal researchers via our catalog. The intern will also gain professional experience by processing and arranging archival records and library materials.

    Qualifications

    To qualify, the intern must:

    • Currently be enrolled in a MLIS, MLS, or comparable graduate program
    • Have completed introductory coursework in archival principles and practices
    • Possess a basic understanding of Photoshop and Microsoft Office
    • Exhibit strong oral and written communication skills
    • Have ability to work independently and as part of a team

    Job ID 2019-12753 # of Openings 2 Job Category Internship

    Application information: https://tinyurl.com/y6yleeoy

  • 11 Mar 2019 6:07 PM | Janet Olson (Administrator)

    Loyola University Chicago (Loyola) seeks nominations and applications to identify user-focused, innovative, and forward-thinking candidates to serve as the next Director of its Women and Leadership Archives (WLA). This position will provide strategic direction and leadership, work collaboratively across campus, and engage with the local, state, and broader community and national and international partners to develop, manage, promote, and make accessible the WLA’s collections in support of Loyola’s teaching, learning, research, and service missions. Organizationally the WLA is part of the Gannon Center and the University Libraries. Loyola encourages applications from underrepresented groups and from those with diverse backgrounds and life experiences.

    As a member of the libraries Leadership and Planning Team, the Director will work to effect a user-focused agenda in support of teaching, learning, and research; ensure organizational efficiency and effectiveness; share responsibility for policy formulation, resource allocation, and organizational development; contribute to shaping strategic initiatives; and play a key role in establishing priorities, assessing outcomes, and accomplishing the vision for the Libraries’ future, in alignment with the University’s strategic plan. In concert with Loyola’s Jesuit values, the Director will consistently promote teamwork, respect, diversity, and inclusiveness.

    Complete job announcement and application instructions:  https://www.careers.luc.edu/postings/10413

    Applications will be accepted until the position is filled.  For full consideration, applications should be received by April 01, 2019.

    Please direct inquiries to the chair of the selection advisory committee:

    Hong Ma
    Loyola University Chicago
    1032 W. Sheridan Road
    Chicago, IL 60660
    773.508.2590
    hma2@luc.edu

  • 08 Mar 2019 9:29 AM | Janet Olson (Administrator)

    Director of Client Services and Office Operations

    Chicago Film Archives, a small and independent regional film archive, is seeking a dedicated, organized and public-friendly person to join our full-time staff as a Client Services Director. CFA’s mission is to identify, collect, preserve and provide access to films that represent the Midwest. Services CFA provides to the public include film digitization, archival footage licensing and film rentals. The successful candidate will have a knowledge of film and archival practices.

    Purpose of this position: Translate and deploy CFA’s preservation practices, assets and services to all CFA clients in order to fulfill all film preservation needs of the public, build CFA’s revenues, and promote CFA’s profile as a leading Midwest center of film expertise. This is an outreach, cultivation and revenue building position. In context of the organization, this is an extremely important point of contact with the public.

    Duties and Roles

    • Receives, executes and/or manages all client requests for services
    • Prepares Purchase Orders and Invoices and helps clients navigate all technical options available to them.
    • Works with CFA’s attorney to create licensing contracts
    • Works with Director of Film Transfers to facilitate and translate client requests
    • Works with Collections Manager to gain deep knowledge of CFA’s holdings
    • Works with Collections Manager to have deep knowledge of internal Master file standards and its derivatives as well as where they are stored.
    • Helps when needed with fundraisers or to assist Board.

    Competencies

    ·         Feels comfortable interacting with the public.

    ·         Is able to provide clarity to people outside preservation field in the principles and best practices of media preservation. Good client relations.

    ·         Excellent organizational skills

    ·         Able to generate paperwork that tracks client jobs.

    ·         A team player

    ·         Demonstrates flexibility in an office of limited staffing

    ·         A working knowledge of Adobe Premiere/Photoshop and digital video standards

    Disclaimer

    The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

    Compensation

    Health Benefits accompany a salary that is commensurate with successful candidate’s experience and qualifications.

    Interested candidates can apply by sending a cover letter and resume/CV to Executive Director, Nancy Watrous (nancy@chicagofilmarchives.org)

    Posting on CFA website: https://tinyurl.com/y2zzdw9l

  • 06 Mar 2019 3:34 PM | Janet Olson (Administrator)

    Position announcement: CAP Records & Information Center Assistant Archivist (TEMP/PART TIME)

    Location: 325 Waukegan Road, Northfield, IL 60093

    The College of American Pathologists (CAP) Records & Information Center seeks a temporary archivist to assist in managing the CAP Archives. The position is part-time (approximately 15-22 hours a week), and flexible scheduling options are available.

    Position duration: Position will run through the end of 2019, with a possibility for extension into 2020.

    Primary duties and responsibilities of the assistant archivist include:

    • Support the ongoing development of an archival collection documenting CAP programs and activities.
    • Acquire appropriate documents for the CAP Archives collection from CAP staff and members.
    • At direction of CAP Archivist lead, carry out the processing, arrangement/description, and preservation of materials in the CAP Archives collection.
    • Provide reference and consultation support for staff using the CAP Archives collection.
    • Other duties as assigned.

    Preferred Requirements

    • Personal
    • Strong and effective communication skills required.
    • Ability to proactively make decisions.
    • Ability to exercise good judgement.
    • Able to handle multiple and complex assignments.

    ·        Professional

    • Familiarity with current standards for cataloging and description of archival & manuscript materials.
    • Ability to prioritize fluctuating workloads.
    • Experience working with confidential and restricted records.
    • Work independently or in collaboration with others to produce high quality and timely results.

    ·         Technical

    • Experience working with Dublin Core, MARC, or other metadata standards.
    • Experience with archives collection management systems.
    • Knowledge of digitization standards.
    • Working knowledge of basic Microsoft Office applications.

    ·         Education

    • Archival studies coursework in a master’s degree program in library science or history.

    ·         Experience

    • Knowledge of current and emerging standards and best practices for preserving and providing access to digital materials.
    • Intern or part-time experience in an archival repository preferred.

    Please email resumes and/or questions about the position to CAP Archivist & Records Manager Drew Davis at ddavis@cap.org.


  • 06 Mar 2019 12:47 PM | Janet Olson (Administrator)

    www.buttonmuseum.org

    Scope of position:

    The Button Museum is seeking a manager and coordinator for its Digital Museum and Internship Program. In this unique position you will be responsible for recruiting, hiring, training and supervising the work of up to 10 project interns per semester who will be working both on-site at the museum and remotely, to research, describe, catalog and digitize our growing collection of historic buttons. The Museum Manager and Internship Coordinator will liaise with university faculty and departments to raise awareness of the program and to recruit interns, post the job to various library and museum job boards and also seek additional sources for recruits. You will also be responsible for the managing the physical and digital collection.

    The successful candidate should possess excellent communication, time management and organizational skills; be enthusiastic, self-directed and enterprising; have a background or strong interest in archives, museums and libraries; and be able to commit at least 6 months to the project. Compensation and training will be provided.

    About the Button Museum:

    Joel and Christen Carter, co-curators of the Button Museum and avid collectors of historically significant buttons, founded the museum in 2010. The mission of the Button Museum is to show how people commemorated noteworthy times in history by creating and collecting wearable mementos. The Button Museum houses over 10,000 buttons that range from an original 1789 George Washington and 1864 Abraham Lincoln pre-buttons, to buttons produced this year. The Button Museum is an institutional member of both the American Alliance of Museums and Illinois Association of Museums and is housed in the Busy Beaver Button Co.’s facilities.

    Major responsibilities:

    *Recruit, hire, train and supervise the work of a team of interns each semester

    *Edit, fact-check, and proofread interns cataloging and writing

    *Manage museum databases and physical archives - including processing new acquisitions and tracking buttons through the digitization process

    *Perform historical research

    *Digitize, describe and catalog buttons

    Minimum qualifications:

    *MLIS is required to work with interns working for school credit

    *Strong written and verbal communication skills

    *Strong research and editing skills

    *Strong attention to detail and organizational skills

    Preferred qualifications:

    *Experience working with Photoshop and

    *Experience working with Drupal content management system and databases

    *Cataloging Experience

    *Digital photography experience

    Hours required: Roughly 10 hours a week. Flexible scheduling. Some work can be done remotely.

    Pay: Depends on Qualifications

    Application Deadline: Until position is filled.

    Company name/address:

    The Button Museum

    3407 W. Armitage Ave.

    Chicago, IL 60647

    www.buttonmuseum.org

    To apply for the position please email your resume and cover letter to: buttonmuseuminternship@gmail.com

    The Button Museum is an EOE/M/F/D/V


  • 26 Feb 2019 3:38 PM | Janet Olson (Administrator)

    Archives Intern, Encyclopaedia Britannica

    Encyclopaedia Britannica is pleased to announce its 2019 Intern Program, which will begin in late May or early June 2019 and run through late August or early September. Application for an Archives Intern is open to advanced undergraduate and graduate students in history, museum studies, archives and records management, library and information science, and related fields. Letters of interest/resumes are welcome in February and March, and an interview with qualified candidates will be scheduled to coincide with their spring break.

    The Archival Internship will provide a student with a hands-on learning experience in a publishing archive comprised of prints, photographs, negatives and slides, and manuscripts.  Tasks will include scanning and providing metadata for visual materials; collection inventory; archival arrangement; and implementation of preservation measures.

    The ideal candidate will have strong visual literacy, research, and writing skills. The ideal candidate must also be strongly self-motivated and able to work independently. Position requires attention to detail and the ability to lift archival boxes and containers (up to 40 lbs.), as needed. Preferred qualifications include prior experience working with photographic materials, knowledge of 20th century American history, and experience with Photoshop and Adobe Creative Cloud applications.

    Intern will be expected to work approximately eight hours per day, Monday through Friday, and will be compensated at the rate of $13.00 per hour.

    For further information and to submit a resume and cover letter, please contact:

    Mindy Spitzer Johnston, CA

    Digital Media Assets Manager

    Encyclopaedia Britannica

    325 N. LaSalle Street, Suite 200

    Chicago, Illinois 60654

    mjohnston@eb.com

    About Encyclopaedia Britannica Inc.,

    Encyclopaedia Britannica Inc., headquartered in Chicago, Illinois, is a leading provider of learning and knowledge products. We are a global leader in educational publishing whose products can be found in many media, from the Internet to cell phones to books. Our worldwide reach includes offices and expert contributors all over the globe and products for learners of all ages. We’re proud to be one of the world’s most trusted sources of information on everything from the origins of the universe to current events. The Encyclopaedia Britannica has been published since 1768.

     


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