Jobs

Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please send the job title and description, hiring manager information, application deadline, and the official link to the job announcement to info@chicagoarchivists.org with the subject line “Job Posting for CAA website.” 

Please note: postings will be removed 30 days after the original posting date if no deadline date was included. 

Interested applicants should check the individual employers' websites for details and deadlines. CAA does not assume responsibility for maintaining a complete list of job openings or for the content of listings.

Other sources for jobs in Chicago and beyond:

Archives Gig

Society of American Archivists Online Career Center

  • 22 May 2019 9:24 AM | Janet Olson (Administrator)

    The position of Archival Specialist for the Chicago Public Library’s Sulzer Regional Library is open for application from May 17th to May 31st.

    More information and applications are online only at https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html, job requistion # 319891.   If you have any questions regarding the application process, you may contact the City of Chicago’s Department of Human Resources at 312- 744-4976.

    Duties:  Provide reference service to patrons using the Northside Neighborhood History Collection as well as general reference throughout the library. Provide tours to school and community groups.  Processes collections, including More Product, Less Process. Write finding guides.  Knowledge of EAD, DACs and other metadata standards.  Knowledge of Chicago history.  Collaborate with neighborhood community organizations and performing outreach. Work with Marketing Department on social media projects. Interpret library policy, procedures and regulations; help develop special collections policies, procedures and regulations. Maintain professional development through participation at local, state or national level. Experience creating local history programs.  Experience doing oral history and creating exhibits. Ability to work creatively, collegially and effectively as part of a team and independently. Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint and other software. Perform other duties as assigned.

    LOCATION:       Sulzer Regional 4455 N. Lincoln Ave.                                         

    DAYS OFF: Two days off per week                                                             

    SHIFT: Will be required to work some Evenings and Saturdays & Sundays                     HOURS: 37.5 hours per week to be scheduled during normal unit hours        Mon.-Thurs 9-9, Fri & Sat 9-5, Sun. 12-5 

    Qualifications

     Graduation from an accredited college or university with a Master’s degree in Archival Studies, OR a Master’s degree from an accredited American Library Association (ALA) Library Science program with nine credit hours in archival science or archival administration studies, OR a Master’s degree in History or a directly related field with nine credit hours in archival science or archival administration studies.

    Education & Employment Verification:  Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

    NOTE:  To be considered for this position you must provide information about your educational background and your work experience.  You must include job titles, dates of employment, and specific job duties.  (If you are a current City employee, Acting Up cannot be considered.)  If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position.  There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

    NOTE: Physical day to day responsibilities for this title may include the ability to lift and carry library materials. Ability to stand for extended or continuous periods of time. Ability to bend, stretch, twist or reach out with one’s body arms or legs. Ability to climb staircases, ladders and or step stools.

    SELECTION REQUIREMENTS

    This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected. 

    Preference will be given to candidates possessing the following: 

    •  Knowledge of archival processing in an academic or public library and/or museum setting
    • Experience working in the field of Special Collections

    • Knowledge of EAD, DACS and/or other metadata standards 

    Residency Requirement:   All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code.  Proof of residency will be required. 

  • 15 May 2019 11:19 AM | Janet Olson (Administrator)

    Archivist Intern - Part-Time

    Winnetka Public Schools District 36


    OVERVIEW 
      

    The District is seeking a part-time student archivist to assist with organizing the archives of District 36, founded in 1859.  The Winnetka Public Schools are internationally recognized for their Progressive Education philosophy, which began in 1919 with the arrival of Superintendent Carleton Washburne.  

    The holdings include the Washburne Memorial Library, personal documents from the Washburne family, educational materials created by the district from 1920-present, directories, images, architectural documents relating to the six school buildings.  There is also an extensive archive on Crow Island School, a National Register and National Historic Landmark building designed by Eero and Eliel Saarinen and Larry Perkins in 1940.  Crow Island is recognized internationally for its architectural significance.

    An intern would:
      

    • Sort through documentation and organize by subject and location
    • Scan documents that are deemed significant
    • Enter into Past Perfect
    • Identify storage rerquirements for fragile items
    • Cull and process duplication in existing processed archives


    OCCUPATIONAL REQUIREMENTS  

    • Experience in processing archives preferred
    • Excellent communication, word processing, and data management skills
    • Ability to input data into a collections management system
    • Ability to lift and reorganize boxes
    • Ability to work independently

    WORK HOURS  

    • 5-10 hours weekly is expected over the summer hours.  Work would be overseen by volunteers with extensive knowledge of the archives.

    PHYSICAL REQUIREMENTS  Moderate degree of physical stamina with occasional lifting of 10 to 20 pounds.  Ability to move freely to various locations within office and school settings.  Frequent standing, walking, sitting, and bending.  Frequent repetitive activities including hands, arms, and legs for clerical related work.


    This is an unpaid internship; stipend is available.
    Interested applicants should complete the online application at www.winnetka36.org and include a letter of interest and resume by May 24, 2019.

    More information: https://tinyurl.com/y692afal


  • 07 May 2019 1:56 PM | Janet Olson (Administrator)

    Assistant Registrar of Acquisitions
    Spurlock Museum
    University of Illinois at Urbana-Champaign

    The Spurlock Museum seeks a colleague with a talent for research and organization, a love of world cultures, and a passion for sharing their work with the public. We value a strong commitment to ethical practices in cultural heritage management, creative thinking, and enthusiasm for collaborative work. The successful candidate will enjoy working in an environment that promotes innovation and experimentation. The Assistant Registrar will have the opportunity to assist in the development of the Museum’s new collecting plan, determine new methods for increasing the accessibility of the collection, and work collaboratively with staff and stakeholders to engage the University and broader community with the collection.

    The Assistant Registrar of Acquisitions aids the Registrar in facilitating the growth and refinement of the Museum’s collection and preserves and manages information relating to the collections. Additionally, the Assistant Registrar of Acquisitions contributes to the preservation and conservation of the collections and manages and facilitates access to the collections for educational, scientific, and scholarly purposes.

    The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO.

    DUTIES AND RESPONSIBILITIES

    • Manage acquisitions, incoming loans, outgoing loans, and deaccession of Museum collections.

    -Research new acquisitions and evaluate their significance and relevance based on strategic planning goals, museum policy and collecting plan.

    -Organize, document, and conduct Acquisition Committee meetings and implement Committee decisions.

    -Ensure legal compliance with local, state, federal and international laws, treaties, and conventions relating to acquisition and use of collections.

    -Write and edit forms, contracts and museum policy.

    • Improve paper and electronic record keeping systems including databases.
    • Supervise student workers, volunteers, interns and practicum students by conducting the following tasks: hiring, training, assigning and reviewing work, conducting performance evaluations, approving time, and setting work schedules.
       
    • Facilitate access to collections and information.
    • Contribute to social media initiatives.
       
    • Resolve accessioning and cataloguing problems.
       
    • Catalogue, organize and maintain the Museum Library Collection.
       
    • Other duties as assigned and mutually agreed upon in support of the Museum’s mission.

    QUALIFICATIONS

    Required:

    • Bachelor’s Degree
       
    • One year of experience (paid, volunteer, or internship) working in a museum, cultural institution, archive, or cultural center.

    Preferred:

    • Coursework or demonstrable knowledge of cultural studies, museum studies, history, art, archaeology, library sciences, classics, or other subject areas related to the Museum’s collections
       
    • Three years of experience (paid, volunteer, or internship) working in a museum, cultural institution, archive, or cultural center
       
    • Two years working with historically under-served populations
       
    • Two years interacting and corresponding with donors
       
    • Two years negotiating and executing contracts
       
    • Minimum of one year of supervisory experience overseeing the work of volunteers, students, and interns

    Successful candidates will have:

    • Excellent verbal and written communication skills
       
    • Knowledge of legal statutes, standards, and best practices in drafting and executing contract
       
    • Knowledge of standards and best practices in cataloging, care, and management of museum collections
       
    • Knowledge of museum industry trends, standards, and best practices

    SALARY AND APPOINTMENT INFORMATION

    This is a full-time Civil Service Program Coordinator position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. Starting salary for this position will be between $35,000-$40,000 per year depending on experience and qualifications.

    APPLICATION PROCEDURES AND DEADLINE INFORMATION

    Applications must be received by June 3, 2019. To apply for this position, create a candidate profile at https://jobs.illinois.edu.  If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

    Step 1) Submit the Staff Vacancy Application.

    Step 2) Submit the Voluntary Self-Identification of Disability forms.

    Step 3) Upload your cover letter, resume (months and years of employment must be included), academic credentials (unofficial transcripts or diploma may be acceptable), names/contact information for three references, and a statement of museum philosophy no more than one page in length. This statement should address the role and significance of museums as well as your interest in pursuing a career in the cultural sector.

    In order to be considered as a transfer candidate, you must apply for this position at https://jobs.illinois.edu. Applications not submitted through this website will not be considered. For questions regarding the application process, please contact 217-333-2137.  For further information about this specific position, please contact Karen Flesher at kflesher@illinois.edu.

    The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.


  • 07 May 2019 1:50 PM | Janet Olson (Administrator)

    Director of Imaging

    Position Summary

    This key staff member will lead a renewed imaging department at the Art Institute of Chicago that will be responsible for imaging activities museum-wide, working to ensure increased management of and accessibility to visual assets that capture our collections, installations, conservation efforts, and history. Enthusiastic, engaged, and passionate, they will collaborate with departments across the museum to understand and respond to their needs, developing a cultural-heritage imaging program that incorporates project management, photography, production, digital asset management, and image licensing.

    Basic Function

    The Director of Imaging provides expertise in the areas of digital capture hardware and software, metadata, digital asset management, and digitization techniques and workflows. Ensures that all imaging workflows are functioning optimally and promotes consistency in media production and workflow schemes, leading to the effective and timely creation of high-quality digital content and its availability throughout the organization and around the world.

    Facilitates the success of multiple projects within the department and fosters positive engagement within the team, across the museum’s eleven curatorial departments, and beyond. The Director of Imaging will represent the Art Institute’s stewardship of its digital image assets internally and externally, enhancing the museum’s reputation in the field.

    Primary Duties and Responsibilities

    ·         Provides vision, focus, leadership, advocacy, and support for image creation, archiving, conservation, and publication within the museum.

    ·         Manages an efficient and effective department through strategic planning, assessment, reporting, and skillful stewarding of time, space, supplies, and budget.

    ·         Leads, supervises, and mentors a team of imaging technicians in all phases of photography, digital asset management, metadata creation, and repository ingest.

    ·         Effectively encourages and empowers team members to make independent decisions, holding them accountable. Manages with respect, empathy, and self-awareness. Leads the department by example, establishing workload and procedures, delegating responsibility, providing guidance and direction, monitoring and evaluating performance, coaching and counseling.

    ·         Builds, develops, and maintains technical imaging capacity within the department.

    ·         Optimizes, develops, documents, and oversees digitization workflows throughout the department. Develops department standards and documents them. Follows technical standards and best practices for adhering to these standards. Familiar with current and emerging international standards (FADGI, ISO, Metamorfoze, etc.) and devoted to adhering to them.

    ·         Develops new competencies among staff and expands institutional knowledge of current and emerging best practices, tools, strategies, and standards.

    ·         Develops policies and specifications related to the preservation and digitization of the museum’s image archives.

    ·         Promotes engagement with and contributions to national conversations relating to preservation and digitization.

    ·         Presents and publishes in appropriate venues in order to raise own and museum’s profile.

    ·         Contributes to planning and leadership within the Curatorial Affairs working group and the museum and other cross-departmental working groups.

    Qualifications

    ·         Bachelor’s degree; ALA-accredited master’s degree, a master's degree with specialization in archives, a master's degree in photography, art history, museum studies, or adjacent discipline preferred.

    ·         Three to six years’ management experience, including progressively responsible leadership experience resulting in outstanding leadership capabilities.

    ·         Experience working in a museum imaging department, research library, archive, or special collections library strongly preferred.

    ·         A track record of building effective partnerships and sustaining relationships in a collaborative, complex environment comprising multiple and diverse stakeholders.

    ·         Experience in managing complex, time-sensitive projects, evaluating workflows, and successfully designing or enhancing production-oriented work processes.

    ·         Demonstrated expertise in configuring, operating, and maintaining the full range of digital capture equipment.

    ·         Demonstrated expertise in technical imaging (IR, multispectral, photogrammetry, etc.).

    ·         Demonstrated expertise with post-production, color management, and profiling software applications.

    ·         Thorough knowledge of current and emerging standards and best practices for conversion of museum collections and archival materials into digital formats.

    ·         Ability to identify, analyze, and solve problems affecting production.

    ·         Excellent oral and written communication skills and the ability to explain complex technical issues and processes to nontechnical audiences.

    Apply Now https://tinyurl.com/yyhat6a8

    The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.


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