Learn about job and internship opportunities in the Chicago area.

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  • 23 May 2017 10:07 AM | Janet Olson (Administrator)

    The Oak Park Public Library’s Special Collections seeks a part-time processing intern for summer/fall 2017.  Responsibilities include arranging and describing incoming collections and preservation recommendations for existing collections. Other responsibilities may include finding aid creation and reference projects. The intern will work under the Curator of Special Collections and the Archivist. The Library is able to work with institutions to provide class credit.

    Hours per week: 12-15; flexible scheduling between 9 am to 5 pm, Monday through Friday

    The Oak Park Public Library’s Special Collections focuses on local authors and figures, including Edgar Rice Burroughs, Ernest Hemingway, Percy Julian, Carol Shields, Frank Lloyd Wright, Harriette Gillem Robinet, and Philander Barclay. Special Collections actively seeks Oak Park related materials including manuscripts, photographs, rare printed materials and unreleased audiovisual materials. Special Collections also provides access to the Ernest Hemingway Foundation of Oak Park Archives. Items include Hemingway family photos, letters and more. To learn more, visit:

    Potential candidates should be recent graduates or should be obtaining a degree with course work in basic archival practices.

    To apply, send resume and cover letter to:

    Leigh A. Tarullo, Curator of Special Collections

    Oak Park Public Library

    834 Lake Street

    Oak Park, IL 60301

    Applications are due by June 25th, 2017

  • 22 May 2017 5:39 PM | Janet Olson (Administrator)

    Part Time Archives Processing Assistant (Library Assistant): DePaul University

    The Archives Processing Assistant is primarily responsible for applying standard archival principles and practices to arrange, describe and provide access to archival collections. The Archives Processing Assistant provides reference support to remote and on-site researchers, including paging and reshelving books and archival collections, as well registering researchers and monitoring the Reading Room. The Archives Assistant will assist researchers with reproduction services, either providing forms for self-service reproduction or filling researcher requests for photocopied or scanned documents and images.

    Responsibilities & Duties

    • Evaluate, sort, arrange and describe materials in designated collections according to archival principles.
    • This includes accessioning materials, assessing the relationship among materials within a collection and/or to other previously processed collections; arranging materials in intellectual order as determined by established archival principles; applying preservation techniques as appropriate; arranging materials physically within collections; maintaining a written record describing the collection and the activities performed upon it; and representing that information in databases and other documents. This may also include working with the Head of Special Collections and Archives to define projects for student assistants.
    • Assist walk-in and internet researchers with registration and reproduction paperwork, and with identifying materials of interest.
    • Retrieve requested materials and monitor Reading Room activity, demonstrating the careful use of fragile materials and enforcing rules that support the security and preservation of materials. Make reproductions as needed.
    • Manage the physical collections as needed, including shelving, shifting and moving as required.
    • Prepare materials (books, maps, archives) for instructional classes.
    • Assist in the preparation, including room arrangement, gathering materials, material placement and support, and take-down after the class session.
    • Perform other duties as assigned.

    Education & Experience

    Bachelor's degree.

    Preferred Requirements

    • Experience with processing college or university archives collections.
    • Other Skills & Abilities Reqd
    • Excellent written, oral, and interpersonal communication skills.
    • Ability to work independently, following established procedures.
    • Ability to think critically and shift perspective in order to create effective arrangements and descriptions of archival collections.
    • Ability to learn to interpret bibliographic information accurately.
    • Ability to work with diverse constituencies.
    • Ability to work in a collegial environment in order to provide excellent library services; and knowledge of MS Office, and other routine information technology applications employed at the library or university level.

    Physical Requirements

    • Must be able to spend extended periods standing, sitting, kneeling, crouching, and bending.
    • Requires ability to navigate closed stacks area, and reading, visual acuity, hand-eye coordination and motor skills sufficient to use a computer, copy machine and other office equipment.
    • Routinely lifting up to 25 pounds may also be required. 

    To APPLY, visit
    Click on External Applicants and select Job ID 2626


  • 22 May 2017 5:34 PM | Janet Olson (Administrator)

    Minimum number of years and type of relevant work experience:

    Required Qualifications
    - Minimum of 2 years of experience processing archival collections in a special collections library or archive.
    - Experience describing and cataloging archival materials.
    - Strong communication skills.

    Desired Qualifications:
    - Experience with library systems (for example, Ex Libris/ALMA, OCLC, and Aeon).
    - Experience applying current national data content and structure standards, including DACS and EAD.
    - Familiarity with XML editing tools (for example, oXygen).
    - Knowledge of XSLT and XSLT processing.
    - Knowledge of project management practices.
    - Knowledge of basic preservation standards for archival materials.
    - Supervisory experience.
    - Experience with public services in an archives or library setting.


      Position Summary:


      Under the supervision of the Director of Archives and Records Management, the Processing Archivist is the primary technical services position for university archives, specializing in archival arrangement and description. This position will work on new and existing collections in a wide variety of media formats. The Processing Archivist will advise on workflow improvement, policy-setting, and technologies and tools related to archival arrangement and description. They will assist with reference and outreach activities in collaboration with colleagues in archives and the UW Libraries.

    The Processing Archivist must be service-oriented and have excellent communication skills. The person in this position must have superb organizational skills and a keen attention to detail. They will work in a highly collaborative work environment, which requires an ability to work with a range of departments and colleagues across the library system.

    The Libraries at the University of Wisconsin-Madison are dedicated to the practices of social justice, diversity, equality, and respect among our staff, students, collections, and services. We strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment, and we encourage candidates to apply who share these values.

    Principal duties:

    Processing and Cataloging (60%)
    - Accessions, describes, and catalogs in MARC new or existing collections.
    - Assists in the preservation assessment of collections and in the selection of materials for conservation treatment.
    - Collects, analyzes, and reports processing and cataloging statistics.
    - Serves as the department expert on Encoded Archival Description (EAD).
    - May work with donors, or potential donors, of materials.
    - Supervises student workers, interns, and/or practicum students.
    - Facilitates local implementations of nationally established best practices, professional standards, and technology projects.

    Reference (20%)
    - Answers research questions from patrons in person and by email.
    - Participates in library instruction.
    - Assists with outreach activities of the department, including social media.

    Process Management (10%)
    - Identifies, creates, advocates for, and acts as the functional owner of policies, workflows, and tools that improve archival arrangement, description, project management, and researcher access.

    Professional Development and Service (10%)
    - Stays informed of trends and issues in archives, with particular focus on topics related to technical services.
    - Participates in professional archives, library, and/or scholarly organizations.
    - Participates in library and campus committees and outreach activities to further the mission of the library.
    - Participates in research and scholarship, as appropriate.

     For more details and application information, see

  • 18 May 2017 11:57 AM | Janet Olson (Administrator)

     Description: Archivist-type work with a Newberry Library bound collection and social media work for pre-publication of book.

    Assistant to six-time Emmy-winning producer, now author publishing book April 3, 2018, about her family’s life in 1960’s racially changing Chicago neighborhood and the impact her parents’ rooming house, a mentally-ill parent, Dad’s travel, and the changing community had on their marriage.  Redlined: A True Story of Racial Change in 1960’s Chicago. 

     QualificationsExcellent writing and organizational skills. Social media savvy. Able to write and post tweets and posts for FB, Instagram, etc. Patient. Able to advise on some aspects of social media. Able to write blog posts and use keywords effectively. Facility with Apple Photos program a plus.

    Responsibilities: Learn the content of author’s book. Use that knowledge, along with author’s help and approval, to learn to post on social media: both creation of content and retweeting/responding. Scan portions of a twentieth century family archive, and use archivist skills to save into present structure of files (or create new files, as needed).Various other writing and organizing work. 

    Position Available: Immediately; would like applicant to be available during both summer and fall, and probably into spring as well. Ideally, someone who may be available next summer (2018) and fall too.

    Hours: Eight hours/ week to start. Flexible when those hours are put in. Would prefer them split up into two four hour sessions, if possible. We can discuss what works best for both of us. Hours could increase depending on skills of student.

    Hourly: $15/ hour

    Other requirements: Easy to get along with; flexible; self-starter; enthusiastic! 

    Other Relevant Information:

    Send resume and cover letter explaining how your skills match job description. 

    Employee/ Intern will be working out of author’s home office in NW Evanston. (Easily accessible from city by Metra or CTA Redline to Evanston Purple line). Car best if live west. Easy parking. 

    The last intern who worked for this author was hired by The Newberry Library. She had helped prepare my family archives for donation to the Newberry, which wants all for its Family Papers in Midwest Manuscripts Collection. A unique opportunity.

    Contact information: (please start with email):

    See website:


    Can text to: 847-757-1382 for quick update, but prefer email communication. 

  • 18 May 2017 9:39 AM | Janet Olson (Administrator)

    Oral History Intern (stipend)

    The North Shore Country Day School in Winnetka, IL is seeking a temporary graduate intern to work on an oral history project in anticipation of the School's upcoming centennial. The intern will work under the supervision of our archivist and will assist in the development of a digital archive featuring over 70 oral histories with members of the North Shore Country Day School community. Tasks will include separating the oral histories into thematic segments, assigning topics and keywords, and indexing the recordings using the Oral History Metadata Synchronizer. The ideal candidate will have some graduate coursework in library science or archives and experience with archival taxonomies and metadata. Experience with oral history is helpful, but not required. Schedule is flexible, and a modest stipend is available for this position. Please submit a resume to Melissa D'Lando at outlining your interest.

  • 17 May 2017 4:56 PM | Janet Olson (Administrator)

    Assist local documentary filmmaker with the processing, description, and digitization of correspondence and photographs relating to the life of James McDowell, Army veteran and journalist during the Vietnam War.

    From the filmmaker: “My oldest brother Jim died in Saigon in 1972 when he was twenty-four and I was only five. He had served one tour of duty in the Army and had returned to Vietnam as a civilian journalist but died somewhat mysteriously there one year later. My family did very little research at the time, partially because of grief but also because of the difficulty of communication and research at the time. For this film—Jimmy in Saigon—I am interviewing every close friend he had (nearly all of whom are still alive) and retracing his steps in Vietnam.”

    Several images from the collection are here, and details regarding the first fundraising campaign are here.

    This temporary position is available starting June 2017; hourly rate is negotiable based on experience. Applicant must be able to commit 5-20 hours per week and the term of the position is to be determined.

    Skills required:

    - Ability to work independently with minimal supervision

    - Working knowledge of archival arrangement and description

    - Working knowledge of photographic digitization and related metadata entry

    - Attention to detail

    - Strong analytical and problem-solving skills

    - Strong writing and research skills

    Please send résumé and cover letter to the advising archivist for the project, Frank Villella, at

  • 04 May 2017 1:36 AM | Janet Olson (Administrator)

    Hiring Manager: Jamie Nelson

    No deadline (though review of applications will begin in late May)

    Rare Books Librarian  (full time, permanent): DePaul University

    Reporting to the Head of Special Collections and Archives (SPCA), the Rare Books Librarian is responsible for building and maintaining the rare book and map collections, including selection, cataloging, organization, and preservation. The Rare Books Librarian interprets and promotes the collection by designing and leading instruction sessions utilizing the book and map collections and through digital and physical exhibitions and social media. As a member of a collegial team, the Rare Books Librarian provides support for departmental activities, including providing researcher assistance and access to all SPCA collections in physical and electronic form, sharing reading room supervision duties, and other responsibilities and activities as scheduled, including some evenings and weekends. 

    Special Collections Acquisition and Maintenance:
    •In consultation with the Head of Special Collections and Archives, develop collections in areas of historic strength, emerging growth, and demonstrated teaching potential. Research prospective rare book acquisitions and donations, reviewing bibliographic records and dealer descriptions, as well as valuation resources.
    •Communicate with donors, cultivate relationships with rare book dealers, and engage with online vendors to acquire appropriate titles.
    •Track expenditures and gift funds available for targeted areas.
    •Submit orders to acquisitions staff, monitor orders, and coordinate cataloging and description with the Metadata Librarian.
    •Create and maintain subject, donor, and instruction bibliographies.
    •Supervise collections and stacks maintenance.
    •Participate in selection of materials for digital projects. 

    •Plan instruction sessions with interested faculty, designing learning activities that map to discipline-specific, departmental, SPCA, and library learning outcomes.
    •Select materials for inclusion and prepare materials (books, maps and archives) for instructional use. 
    •Assist in preparation (including room arrangement, gathering materials, material placement and support) and take-down after class sessions.
    •Actively engage with faculty, maintaining existing partnerships and developing new instructional relationships. 
    •Participate in assessment and evaluation activities to improve the quality of individual and SPCA instruction. 
    Exhibits and Outreach:
    •In coordination with the library exhibits committee and SPCA staff, plan, design, and execute library and departmental exhibits highlighting the book and map collections of DePaul’s Special Collections and Archives. 
    •Serve as coordinator for exhibits outside SPCA that utilize SPCA materials, providing guidance on proper support and protection of materials.
    •Produce rare books and map related content for SPCA social media, engaging with audiences on various channels.
    •Participate in consortial and cooperative projects that serve to provide context, depth, and visibility to titles or niche strengths within the collection.

    Preservation and Conservation:
    •Lead efforts to maintain and document environmental conditions conducive to the preservation of paper-based materials.
    •Coordinate in-house preservation work, including training and supervising student employees in routine preservation activities. 
    •Identify items in need of in-house preservation, as well as significant conservation, based on researcher use and interest, and item and collection value.
    •Solicit estimates from outside conservators and coordinate approved work.
    •Create and maintain records of items sent to outside conservators. 
    Researcher Assistance:
    •Assist walk-in and remote researchers with registration and reproduction paperwork, and with identifying materials of interest. 
    •Retrieve requested materials and monitor Reading Room activity, demonstrating the careful use of fragile materials and reinforcing behavior that supports the security and preservation of materials. Make reproductions as needed. 
    •Perform other duties as assigned. 
    Education & Experience
    •Master's degree from an ALA-accredited program.
    •2 years experience in rare books or special collections. 
    •Demonstrated knowledge of library collection development practices and library research techniques.
    •Successful experience with and enthusiasm for researcher assistance with special collections and archives formats.
    •Experience with, and understanding of, the rare and antiquarian book trade.
    •Knowledge of book history as it relates to the description of rare materials. 
    •Working knowledge of standard bibliographic tools (MARC format, OCLC WorldCat, and Voyager or similar integrated library system), including back-end modules.

    Preferred Requirements

    •Experience designing and delivering Special Collections and Archives instruction.
    •Exhibit design experience, including selection, preparation, installation, and interpretation.
    •Original cataloging experience with special collections and archives materials, and/or descriptive bibliography.
    •Reading knowledge of Latin and one or more modern European languages.
    •Subject masters or additional academic depth in book history, bibliography, history of printing, etc.
    Managerial responsibilities
    •May direct activities of student assistants, interns, and volunteers in support of principal duties and responsibilities.
    Other Skills & Abilities Required
    •Excellent written, oral, and interpersonal communication skills.
    Ability to develop and document procedures and workflow.
    •Excellent planning, project management, and problem-solving skills.
    •Ability to work with diverse constituencies.
    •Ability to work in a collegial environment in order to provide excellent library services.
    •Knowledge of information technology resources, print information resources, and Web-based information resources required to provide excellent library services.
    •Ability to interpret bibliographic data accurately.
    •Understanding of special collections and general cataloging and metadata issues and standards; knowledge of MS Office, and other routine information technology applications employed at the library or university level, and enterprise-level systems employed for the management of library collections or the provision of library services.

    Physical Requirements
    •Must be able to spend extended periods standing, sitting, kneeling, crouching, and bending.
    •Routinely lifting up to 25 pounds may also be required. 
    •Reading, visual acuity, hand-eye coordination and motor skills sufficient to use a computer, copy machine and other office equipment are required.

    To APPLY, visit
    Click on External Applicants and select Job ID 2595.

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