Jobs

Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please send the job title and description, hiring manager information, application deadline, and the official link to the job announcement to info@chicagoarchivists.org with the subject line “Job Posting for CAA website.” 

Please note: postings will be removed 30 days after the original posting date if no deadline date was included. 

Interested applicants should check the individual employers' websites for details and deadlines. CAA does not assume responsibility for maintaining a complete list of job openings or for the content of listings.

Other sources for jobs in Chicago and beyond:

Archives Gig

Society of American Archivists Online Career Center

  • 26 Feb 2020 9:22 AM | Janet Olson (Administrator)

    Instructor and Special Collections Librarian (Job ID #129621)

    University Library/Special Collections and University Archives (Faculty Position)

    Apply at https://jobs.uic.edu/job-board/job-details?jobID=129621

    The UIC University Library seeks an Instructor and Special Collections Librarian to provide reference and instruction services in the Special Collections and University Archives department.

    Duties:

    Shared reference responsibilities include staffing the reference desk in the department, answering questions in person, by telephone, email, and instant message and responding to patron requests for reproductions. Duties in support of the Special Collections and University Archives education program include teaching course-related library instruction, creating research guides and tutorials, and developing outreach initiatives. The Instructor may also assist with special projects in accordance with the candidate’s area of expertise and the needs of the department.

    While scholarship and external service are not required by unit norms, instructors are encouraged to be professionally active and are allocated professional development funds. 

    Schedule: This full-time appointment includes occasionally staffing the reading room on Wednesday evenings, and Saturdays from August – May.

    Qualifications:

    ·         A Master’s degree in LIS from a program accredited by the American Library Association. Degree must be completed before the start of the appointment.

    ·         Experience working in Archives or Special Collections Librarianship.

    ·         Demonstrated proven ability to work cooperatively and collaboratively with diverse groups and individuals.

    ·         Effective presentation, written, and verbal skills.

    Preferred Qualifications:

    ·         Coursework related to archives.

    ·         Experience teaching with primary sources, or coursework in instructional design.

    ·         Knowledge of Chicago history.

    ·         Familiarity with Springshare library products and services, as well as archival content management systems, such as Archivists’ Toolkit or SKCA.

    Salary/Rank/Contract:

    The salary range for this appointment is $50,000 - $53,000; twelve month appointment; 24 days vacation; 12 days annual sick leave with additional disability benefits; 11 paid holidays; medical insurance (contribution based on annual salary; coverage for dependents may be purchased); two dental plans available; life insurance paid for by the State; participation in one of the retirement options of the Illinois State Universities Retirement System compulsory (8% of salary is withheld and is tax exempt until withdrawal); no Social Security coverage but Medicare payment required; this appointment is covered by a collective bargaining agreement between the Board of Trustees of the University of Illinois and UIC United Faculty Local 6456, IFT-AFT, AAUP.

    For fullest consideration, apply by March 13, 2020 with cover letter, supporting resume, and name and address of at least three references. The position close date is March 30, 2020. 

  • 19 Feb 2020 8:37 AM | Janet Olson (Administrator)

    DEADLINE EXTENDED

    Three paid internships are listed on the CTA's website and through the Handshake app. The deadline to apply on both sites is Feb. 29th.

    For more info on the CTA Intern application process see: https://www.transitchicago.com/internships/

    2020 – 2021 Yearlong Archived Records, Inventory and Research Intern - (20000005)

    https://chicagotransit.taleo.net/careersection/ex/jobdetail.ftl?job=20000005&tz=GMT-06%3A00&tzname=America%2FChicago

    In this role within the Purchasing unit, interns will:

    • ·         Review and document archived CTA records.
    • ·         Learn about CTA retention rules and policies, inventory a variety of records dating from the 1840 to the 1990s, conduct research, and document their work to improve records tracking.

    2020 Summer Information Science Intern (Records Management and Archives Administration) - (2000000T)

    https://chicagotransit.taleo.net/careersection/ex/jobdetail.ftl?job=2000000T&tz=GMT-06%3A00&tzname=America%2FChicago                      

    In this role within the Engineering unit, interns will:

    • ·         Integrate records management processes into the CTA Infrastructure staff’s daily workflows.
    • ·         Apply essential metadata to engineering drawings and records, to ensure that the appropriate records are migrated into a new Electronic Document Management System (EDMS).

    2020 Summer Business Workflow and Records Management Project Intern - (20000014)

    https://chicagotransit.taleo.net/careersection/ex/jobdetail.ftl?job=20000014&tz=GMT-06%3A00&tzname=America%2FChicago

    In this role within the Purchasing unit, interns will:

    • ·         Assist with the planning, compliance, execution, and documentation of targeted document disposals.
    • ·         Execute a detailed inventory of unmarked boxes in the Records Center (following a multi-faceted workflow), researching, making informed decisions, and documenting all work.
  • 07 Feb 2020 8:45 AM | Janet Olson (Administrator)

    Just 5 hours from Chicago!

    Posting Number: 044966  

    Position Title: Archivist I/II/III (Technical Services)  

    Wayne State University seeks a service-oriented individual for the position of Technical Services Archivist. The Technical Services Archivist will work closely with archival preservation and content management systems with the purpose of improving collection management practices, as well as the preservation and discovery of digital materials. This position reports to the Director of the Walter P. Reuther Library, Archives of Labor and Urban Affairs and is an AAUP-AFT represented position on Employment Security System (ESS) track. The Walter P. Reuther Library, Archives of Labor and Urban Affairs is the largest labor archives in North America and is home to the collections of numerous unions and labor related organizations. 

    See full job description & application information at https://tinyurl.com/sgfg7xs

  • 05 Feb 2020 9:02 AM | Janet Olson (Administrator)

    Position Title:      Curator (Part-Time)

    Reports to:           Executive Director

    Supervises:           Collections Interns, Volunteers

    Collections Management

    • Responsible for registration, including paperwork for new donations and loans and updating old accession records
    • Responsible for management, care, inventory, and research of the artifact, photograph, archives, and costume collections, including cataloging new donations and collections backlog.
    • Digitization of 2D artifacts, photography of 3D artifacts.
    • Develop and maintain all reference collections (library, building and reference files, etc.).
    • Manage documentation of collections information in Past Perfect and Past Perfect On-line database.
    • Implement and update collections and research policies and procedures following museum standards and best practices
    • Research and assist in writing grants to support collections and digitization projects.
    • Oversee collections/museum volunteers and hire and train interns.

    Exhibits and Research

    • With Executive Director, develop, plan, install, transport and manage exhibitions (including traveling exhibits) and advise on preservation issues of exhibition.
    • Manage reproduction rights.
    • Provide reference services to patrons and access to collections, completing research requests.
    • Conduct Demolition request research.
    • Write articles for website and newsletter.
    • Provide collections advice and support to WHS program staff.

    Requirements:

    • Minimum of Bachelor’s degree in Public History, Museum Studies, or similar.
    • Experience with Past Perfect Database.
    • 1-3 years of experience in a museum or library setting in the area of collections management.
    • Experience with archives and digitization.
    • Strong written and verbal communication skills.
    • Able to lift up to 40 pounds or more and traverse stairs.

    Salary: $20-25/hr

    Apply through Indeed at https://www.indeed.com/jobs?q=Curator&l=Chicago%2C%20IL&vjk=346ac3f7415a4baf

    Winnetka Historical Society

    411 Linden Street

    PO Box 365

    Winnetka, IL 60093

    www.winnetkahistory.org

    The Winnetka Historical Society educates people on the stories of our past, in an effort to enrich our present and inspire our future. We promote awareness of Winnetka’s heritage through artifact collection and preservation, public access to our research center, and enlightening programs, exhibits, and publications.


  • 05 Feb 2020 8:58 AM | Janet Olson (Administrator)

    Position Summary

    The Special Collections Librarian will provide direction and oversight for SAIC’s Joan Flasch Artists’ Book Collection and other Flaxman Library Special Collections, including, but not limited to, Randolph Street Gallery, Goat Island Archives, and other archival collections. Advises, coordinates, and collaborates with colleagues throughout the library, the campus, and the broader art community to optimize and promote teaching, learning, and research activities. Represents Flaxman Library in dealings with external art, library, and special collections communities.  Assists with preservation and fund-raising efforts. Contributes to the development and management of library online systems appropriate to library special collections.  Assists in securing relevant statistical data and reports. Monitors all expenditures related to Library Special Collections.

    PRIMARY DUTIES AND RESPONSIBILITIES:

    Leadership + Public Service:

    ·         Directs efforts in all areas of the Joan Flasch Artists’ Book Collection and other Flaxman Library Special Collections, including research, reference, instruction, access, and preservation.

    ·         Develops, directs, and assesses the work of the Flaxman Library Special Collections team.  Responsible for the success of the workgroup in meeting library goals.

    ·         Provides all forms of research and reference services for students, faculty, and other special collections patrons, including but not limited to in-person and email reference assistance, and general public services in the Reading Room.

    Outreach + Engagement:

    ·         Represents the School and the Flaxman Library in presenting our resources to all types of visitors, on-site and online.

    ·         Works with colleagues throughout the campus and SAIC communities to develop, maintain, and promote our collections and programs.

    ·         Represents the Flaxman Library Special Collections in the external art, library, and special collections communities, maintaining strong working relationships with colleagues at other specialized resource centers within and outside of the Art Institute.

    Teaching + Learning:

    ·         Plays an essential role in advising, coordinating, and collaborating with colleagues throughout the library and the campus to optimize and promote the use of the artists’ books, archives, and special collections for teaching, learning, and research activities.  Also engages the broader arts community to enrich opportunities for our students and faculty.

    ·         Works closely with other members of the special collections team and other library staff to design and develop instructional programs and services related to the artists’ book collection and archives.

    ·         Designs and produces a variety of instructional resources and collections lists.

    Collection Management:

    ·         Collaborates with Library Special Collections staff in all aspects of collections management and development.

    ·         Responsible for daily operations, including management of facilities and collections (both physical and digital) and interactions with students, faculty, staff, researchers, and other visitors to the collections.

    ·         Collaborates with other special collections staff responsible for organizing, processing, and management of physical collections in a wide variety of formats, including artists’ books, works of art, archives, and audio-visual media.

    Qualifications

    ·         Master’s degree in Library or Information Science or a related field (Art History, Fine Art) with substantial relevant experience;

    ·         Four or more years of professional experience in special collections, including at least one year of supervisory experience;

    ·         Deep and demonstrable knowledge of contemporary art practices, especially those based in book production and publishing;

    ·         Demonstrable knowledge of current issues and best practices for archives and special collections including conservation and preservation;

    ·         Knowledge of current library systems and technologies utilized in the assigned areas of responsibility;

    ·         Proficiency using standard office software, web services, and networked environments;

    ·         Ability to work effectively as a team leader, as well as a team member.

    ·         Commitment to the educational mission of the School and respect for all members of the campus community;

    Preferred:

    ·         Significant and progressively responsible experience in a similar position at an academic library, especially at an independent, non-profit college of art and design;

    ·         Experience collaborating on digital library projects;

    ·         Degree(s) and/or work experience in an art or design-related field;

    ·         Understanding of object-based instructional methods and measures used by libraries and special collections;

    ·         Teaching, curating, and/or publishing experience.

    Apply at www.artic.edu/careers .

    The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.

    About the Art Institute

    For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago museum, on-campus galleries and state-of-the-art facilities. SAIC’s undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.

  • 05 Feb 2020 8:55 AM | Janet Olson (Administrator)

    Position: Special Collections Librarian

    Type: Full Time

    Institution: Pritzker Military Museum & Library

    Location: Chicago, IL 60603

    Salary: $43,000-$48,000 /year

    Position Summary:

    Reporting to the Director of Museum Collections, the Special Collections Librarian is responsible for the PMML’s collection of artifacts, prints, posters, photographs, and maps. The Special Collections Librarian will organize, process, preserve, catalog and facilitate digitization and access to these special collections materials. They will also train and supervise cataloging interns, assist with developing exhibits, create and update website content, and oversee relevant content management systems.

    Assigned Responsibilities and Duties: 

    • Catalog special collections materials in accordance with institutional policies and current metadata best practices.
    • Facilitate the proper housing, storage, and organization of special collections materials.
    • Conduct research necessary to properly identify and describe special collections materials.
    • Train and supervise cataloging interns and maintain training materials related to cataloging special collections materials.
    • Serve as a member of the PMML’s Collection Committee to help assess potential acquisitions for fitness with our mission and collection policy.
    • Develop and maintain knowledge of current and evolving standards, guidelines, rules, best practices, tools, and trends regarding processing and describing special collections materials in all formats.
    • Oversee current content management system and other inventory management tools as they relate to special collections.
    • Support the creation of exhibits by researching special collection items, providing label text, and assisting with the installation and deinstallation of exhibits as necessary.
    • Collaborate with marketing team to provide content for social media posts related to special collections materials.
    • Assist with reference inquiries.
    • Assist with the creation of website content.
    • Assist with Library and exhibit tours.
    • Assist with special projects as necessary.
    • Attend workshops and conferences to further professional development in the field.
    • Other duties as assigned by Museum & Library Management. 

    Required Qualifications: 

    • MLS/MLIS degree from an ALA-accredited program.
    • Minimum 1 year of experience working in special collections or archives.
    • Experience using OCLC Connexion (browser-based or client version).
    • Knowledge of the principles of bibliographic description including familiarity with MARC 21 format and RDA cataloging standard.
    • Knowledge of current standards and best practices regarding processing and describing special collections materials.
    • Familiarity with preservation and conservation standards for special collections materials as well as digital and born-digital materials.
    • Experience with an integrated library system(s).
    • Able to work some nights and weekends on a scheduled basis in support of Museum & Library events and exhibit installation and deinstallation.
    • Ability to work independently and collaboratively in a team.
    • Excellent communication and interpersonal skills.
    • Excellent research and organizational skills
    • Able to lift 40 pounds and work in an environment which may include dust and mold allergens. 

    Desirable Qualifications: 

    • 3 years of professional experience working in a special collections library or archives.
    • Additional certificate in special collections or substantial coursework in competencies related to special collections.
    • Specialized knowledge or education related to photographs, artifacts, prints, posters, or maps.
    • Experience cataloging two-dimensional nonprojected graphics and three-dimensional artifacts.
    • Experience training or managing volunteers or interns in a library or archives.
    • NACO and/or SACO training.
    • Knowledge of and/or interest in American military history. 

    To apply, please send a cover letter and resume to ddepue@pritzkermilitary.org. Applications will be accepted until the position is filled.

  • 05 Feb 2020 8:47 AM | Janet Olson (Administrator)

    ARCHIVIST

    International Felowship of Christians and Jews www.ifcj.org 

    Make a living and a difference…at The Fellowship!

    We help more than a million Jews in need each year.  Come and share your experience and talents so that we can help even more.

    As a specialist archives and digital asset management, you’ll collaborate with the Manager of Communication Resources to strategically process and archive the assets and publications of the organization, in both digital and physical forms.  In this role, you will ensure accessibility and preservation of The Fellowship’s content, information, and collateral in a manner that advances the objectives of the organization.  Additionally, you will assist the Manager with the implementation of a new documentation resources database for core, active, and enterprise-wide documents.

    Key components of the role include:

    • -          Following established strategy for processing and archiving digital historical assets, papers, artifacts, publications, donor premiums, donor proposals and stewardship pieces, departmental reports, etc. (Materials include print samples and electronic files.) This involves appraisal of the content to determine worth of archiving, as well as making recommendations to the manager on standard operating procedures and strategies where lacking or in need of updating.
    • -          Assisting the Manager of Communication Resources with the implementation of a new documentation resource database for core, active, enterprise-wide documents to be used by the entire organization.  Working in collaboration with the Manager to maintain the integrity of the current system through the transition.
    • -          Assisting with fulfilling reference requests for assets and content in the archival databases.
    • -          Curating assets and content – both current and historical - for various departments to be used in their campaigns and projects.
    • -          Recording usage of assets on all platforms and publications. 

    The ideal candidate will have at least the following experience and abilities:

    • -          Bachelor’s degree with emphasis in library studies, archives, digital asset management, or related discipline or equivalent experience
    • -          Minimum of 2 years’ archiving or asset management experience using digital asset management systems
    • -          Intermediate level proficiency in Microsoft Office applications (Word, Excel, Outlook)
    • -          Familiar with data entry/data processing or content management systems and functions
    • -          Familiar with video and graphic file formats
    • -          Familiar with metadata standards and best practices
    • -          Experience with basic office tasks such as typing, filing and scanning
    • -          Highly organized with the ability to simultaneously manage multiple projects with competing deadlines and prioritize appropriately
    • -          Demonstrated ability for accuracy and attention to detail
    • -          Must be self-motivated and proactive with the ability to work independently with minimal direction
    • -          Excellent oral and written communication skills
    • -          Strong ability to work collaboratively with a diverse team of end users

    Come and experience all that The Fellowship offers, including the ability for you to make a living and make a difference in a positive, friendly work environment.  We have great benefits, team members and are centrally located in downtown Chicago.  Submit your resume and salary requirements so that your journey in helping others through The Fellowship’s mission can begin. 

    Apply at: https://chp.tbe.taleo.net/chp03/ats/careers/v2/viewRequisition?org=IFCJ&cws=42&rid=251

    EOE

    International Fellowship of Christians and Jews

    30 North La Salle Street, Suite 4300 | Chicago, IL  | 60602
    312.754.6161 Direct | 312.275.7736 1 fax

    www.ifcj.org


  • 29 Jan 2020 8:44 AM | Janet Olson (Administrator)

    The Information Governance program at Grant Thornton LLP is hiring two interns this summer - one archives and one records management intern. Both will join other members of the Information Governance team at Grant Thornton headquarters in Chicago.

    The records management intern will assist in classifying and defensibly disposing of digital and hard copy records; strengthening the team's portal to promote the Information Governance program; and assessing and providing input into applications and platforms that manage a variety of records.

    Grant Thornton will celebrate its centennial in 2024, and the Information Governance team wants to help prepare for the centennial by identifying and organizing the firm's earliest records. The archives intern will create an inventory of a set of archival records that have been placed in storage while assessing other potential stores of relevant records. The intern will also provide support to overall Information Governance activities.

    Both interns will join our Information Governance team in building a dynamic and cutting-edge Information Governance program. This will be a great opportunity to gain some practical experience while learning about some of the
     challenges in managing records and information in a collaborative and entrepreneurial firm.

    To apply, go to https://lnkd.in/eXBn2_m and filter by job number (Records Management: 045913; Archives: 045919). 

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