Jobs

Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please send the job title and description, hiring manager information, application deadline, and the official link to the job announcement to info@chicagoarchivists.org with the subject line “Job Posting for CAA website.” 

Please note: postings will be removed 30 days after the original posting date if no deadline date was included. 

Interested applicants should check the individual employers' websites for details and deadlines. CAA does not assume responsibility for maintaining a complete list of job openings or for the content of listings.

Other sources for jobs in Chicago and beyond:

Archives Gig

Society of American Archivists Online Career Center

  • 07 Aug 2018 12:14 PM | Janet Olson (Administrator)

    Japanese American Service Committee

    Legacy Center Archivist:  Half-time Position

    Qualifications: MLS or MA in history or related field, with graduate training in Archives Management; knowledge/interest in Japanese American history; understanding and awareness of national trends and standards in archival description; experience using archival cataloging software; experience/training in preserving and providing access to archival electronic records; experience creating archival exhibits; experience using MicroSoft Office and PhotoShop software; excellent oral and written communication skills; ability to work independently and as part of a team.

    Responsibilities:  Collect and preserve the historical records of Japanese Americans in the Chicago area; process and catalog the records according to archival standards; digitize selected photographs and documents and add them to the on-line catalog; preserve and provide access to archival electronic (i.e., "born-digital") records; answer reference questions from JASC members and other researchers; work with JASC Legacy Center Director to publicize and use the Legacy Center Archives; create occasional online or on-site exhibits using Legacy Center records; other duties as assigned.   

    To apply:  Send your resume to Ryan Yokota, Development and Legacy Center Director, Japanese American Service Committee.  Email Ryokota@jasc-chicago.org.  The deadline for applications is August 31, 2018.  

    4427 North Clark Street, Chicago


  • 24 Jul 2018 12:01 PM | Janet Olson (Administrator)

    The University of Illinois at Chicago is searching for a Processing Archivist to work in the University Archives.  Please share this with anyone you may know who is looking for archival work.  This is a full-time twelve month appointment; renewal of this appointment after one year will be subject to availability of funding.  The annual salary for this appointment is $51,333.

    To apply online, visit: https://jobs.uic.edu/job-board/job-details?jobID=100034&job=instructor-and-processing-archivist-university-library.

    For fullest consideration, the application deadline is August 13, 2018.  The position close date is August 27, 2018.

    Instructor and Processing Archivist

    The University of Illinois at Chicago seeks an Instructor and Processing Archivist for the University Library’s Special Collections and University Archives Department. In coordination with the University Archivist, the Processing Archivist will process records and faculty papers in a variety of media formats, creating standards-based archival description.

    Contract: This is a one year appointment.  Renewal is subject to availability of funding.

    Duties:

    • ·         Work independently to process assigned university records and faculty papers.
    • ·         Create inventories and detailed DACS (Describing Archives: A Content Standard) compliant finding aids and encode those finding aids according to EAD (Encoded Archival Description) standard for the library’s catalog and an archival collection management system.
    • ·         Identify sensitive materials in a timely manner for review by the University Archivist.
    • ·         Research the historical context of the unprocessed collections.
    • ·         Organize and rehouse collections in the appropriate archival containers.
    • ·         Assist with receiving and properly logging new accessions.
    • ·         Locate and record appropriate storage space for processed records and papers.
    • ·         Create metadata records for graphic images according to Dublin Core-based metadata standards.
    • ·         Train and supervise student workers performing basic archival tasks.
    • ·         Assist with the preparation of an University Archives processing procedures for addition to the new archival collection management system’s manual.
    • ·         Perform other related duties and participate in special projects as assigned.

    Qualifications:

    Education Required:

    Master's degree in library and information studies from an ALA-accredited program; or, Master's degree in history or a related discipline and formal coursework in archival administration.

    Knowledge and Skills Required:

    • ·         Hands-on archival processing experience
    • ·         Understanding of archival best practices; techniques including appraisal, accessioning, arrangement and description; and standards including EAD and DACS
    • ·         Familiarity with content management systems used to describe archival records and papers
    • ·         Strong project management and organizational skills
    • ·         Excellent problem-solving skills to address ambiguous or complex issues. 
    • ·         Excellent written, verbal, and interpersonal communication skills
    • ·         Familiarity with Microsoft Office and Adobe Acrobat Pro software applications
    • ·         Ability to lift and move 40 lb. containers        

    Preferred Qualifications:

    • ·         Familiarity with CuadraSTAR SKCA
    • ·         Certification by the Academy of Certified Archivists 
    • ·         Experience working with electronic records                                                                                                                    

    About UIC University Archives

    The University Archives is the official repository for records with permanent historical value from the University of Illinois at Chicago dating from the establishment of the Chicago College of Pharmacy in 1859 to the present day.  In addition to the records of the colleges, departments and campus units at UIC and its predecessors, the UIC Archives also includes selected professional and personal manuscripts of faculty, staff, and alumni donated to the University for preservation and use.

    The UIC Archives is part of the Special Collection and University Archives department located at the Richard J. Daley Library and the Library of the Health Sciences–Chicago.

    SALARY/CONTRACT:

    This is a full-time twelve month appointment; renewal of this appointment after one year will be subject to availability of funding.  The annual salary for this appointment is $51,333. 

    Benefits for a twelve month appointment include 24 days vacation; 12 days annual sick leave with additional disability benefits; 11 paid holidays; medical insurance (contribution based on annual salary; coverage for dependents may be purchased); two dental plans available; life insurance paid for by the State; participation in one of the retirement options of the State Universities Retirement System compulsory (8% of salary is withheld and is tax exempt until withdrawal); no Social Security coverage, but Medicare payment is required. This appointment is covered by a collective bargaining agreement between the Board of Trustees of the University of Illinois and UIC United Faculty Local 6456, IFT-AFT, AAUP.

    For fullest consideration, apply by August 13, 2018 with cover letter, supporting resume, name and address of at least three references, and 1-3 finding aids (PDF or URL). The position close date is August 27, 2018.

    All applicants must submit an online application through https://jobs.uic.edu/. To apply, click on the following link: https://jobs.uic.edu/job-board/job-details?jobID=100034&job=instructor-and-processing-archivist-university-library


    The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.

    The University of Illinois at Chicago is an affirmative action, equal opportunity employer, dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment. We strongly encourage applications from women, minorities, individuals with disabilities and covered veterans.


  • 11 Jul 2018 3:11 PM | Janet Olson (Administrator)

    Purdue University Libraries (PUL), recipient of the 2015 Award for Excellence in University Libraries from the Association of College and Research Libraries (ACRL), seeks a highly motivated, innovative, and energetic professional for the position of France A. Córdova Archivist in Archives and Special Collections.

     Duties and Responsibilities:  The Córdova Archivist is responsible for the management and development of the Susan Bulkeley Butler Women's Archives of the Purdue University Archives and Special Collections. The archivist will manage and further the collection development and programming relating to women's archives, including processing, arrangement, description, preservation, and promotion of collections.  The Women's Archives includes papers of pioneering women such as aviator Amelia Earhart, motion studies expert Lillian Gilbreth, and astronaut Janice Voss.

     Required Qualifications: 

    ·         Master's degree in Library/Information/Archival Science (ALA accredited or equivalent) that includes graduate course work in archival theory and practice. 

    ·         Minimum of two years of experience acquiring, processing, and preserving archival materials. 

    ·         Experience providing reference services for archival materials to the public.

    ·         Ability to develop collections and programming related to the women's archives including promotion of collections.

    ·         Knowledge of EAD, DACs, and MARC as they relate to describing archival collections

    ·         Knowledge of preservation and conservation of archival materials.

    ·         Ability to work with the division head to identify donors and acquire additional collections.

    ·         Ability to create exhibits, lectures, presentations, web pages; knowledge of information literacy and ability to give instruction to classes. 

    Preferred Qualifications: 

    ·         Experience supervising staff or students in processing archival collections.

    ·         Experience working with donors of rare or archival materials.

    ·         Experience building research collections relating to women's history.

    ·         Experience providing information literacy instruction on research use of primary source materials.

    ·         Commitment to the archives profession through active participation in conferences and professional organizations.

    ·         Knowledge of copyright and its implications in digitizing collections.

    ·         Knowledge of women's history.

    The Purdue University Libraries, Archives and Special Collections division supports the discovery, learning, and engagement goals of Purdue University by identifying, collecting, preserving, and making available for research records and papers of enduring value created or received by the University and its employees. Distinctive archival collecting areas represented in the collections include the history of flight and space exploration, the history of women affiliated with Purdue University or the state of Indiana, the history of psychedelics for medicinal and healing purposes, and the University Archives.  Rare book collections include the history of engineering, science and transportation; the history of economics and political thought; typography and book design; and Indiana history.

    Further information about Purdue University Libraries, the University and the community will be found at:  www.lib.purdue.edu/about/employment.

     Salary and benefits: 

    Salary commensurate with experience in the context of Purdue University's salary structure.

    Purdue provides a generous fringe benefit package that includes retirement benefits as well as health, disability and life insurance, 22 annual vacation days, and tuition support for employee, children, and spouse/same sex domestic partner.  Purdue University is responsive to the needs of dual career couples. 

     Relocation funding will be available and discussed on a case-by-case basis.

    A background check will be required for employment in this position

      Application process:

    For consideration submit resume and apply online for this staff position at:

    http://www.purdue.edu/hr/careers/opportunities/index.html. The job posting number for reference purposes is:  1801004.  A copy of the posting announcement is attached.

     A cover letter is required for consideration for this position.  The cover letter must include your interest in and qualifications for the position, as well as your past experiences, current interests or activities, and/or future goals to promote a climate that values diversity and inclusion.

     This position announcement can also be found at:  www.lib.purdue.edu/about/employment.

     Purdue University is an EOE/AA employer.  All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply. 


  • 10 Jul 2018 1:53 PM | Janet Olson (Administrator)

    TITLE:                      Midwest Dance and Theater Collections Intern

    DEPARTMENT:      Department of Maps and Modern Manuscripts

    SUMMARY:

    This 15 week internship is funded by a private donor. Working in the Department of Maps and Modern Manuscripts under the supervision of Newberry archivists, the Midwest Dance and Theater Collections Intern will participate in preserving, arranging, re-housing, and describing Chicago dance and theater archives and manuscript collections. 

    RESPONSIBILITIES:

    Under the supervision of Newberry archivists, the intern will participate in the following archival activities:

    1.      Arrange and re-house materials in Chicago dance and theater collections according to archival practice.

    2.      Apply appropriate preservation treatments to collection materials.  Treatments include, but are not limited to, surface cleaning, flattening, removal of fasteners, and photocopying.

    3.      Prepare detailed descriptive inventories for collections in a format compatible with the archival professional standard, Encoded Archival Description (EAD).

    4.      Participate in identifying analog audio-visual formats in the collections, preparing them for digitization, and creating metadata.

     

    QUALIFICATIONS:

    Graduate student in a master’s program in library and information sciences and/or public history with coursework in archival processing required.  Effective oral and written communication skills, experience working with primary sources, ability to work independently and in group settings, ability to shelve and lift archival boxes, and familiarity with computer applications required.  Academic focus on dance and theater history of Chicago and the Midwest preferred.  This position is ideal for an individual intending to work with primary sources as part of an academic career, or exploring the possibilities of archival work.

    SCHEDULE:            150 hours (typically 10 hours/per week for 15 weeks).

    DATES:                     Fall semester, with start date in mid-September.

    SALARY:                  $12.50 per hour.

    Please send cover letter and resume to:

    Judy Rayborn (raybornj@newberry.org)

    Newberry Library

    60 West Walton Street

    Chicago, Illinois 60610


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