Jobs

Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please send the job title and description, hiring manager information, application deadline, and the official link to the job announcement to info@chicagoarchivists.org with the subject line “Job Posting for CAA website.” Employers please note: postings will be removed 30 days after the original posting date.

Interested applicants should check the individual employers websites for details and deadlines. CAA does not assume responsibility for maintaining a current list of job openings.

Other sources for jobs in Chicago and beyond:

NEW! Midwest Archives Conference Career Planner Web Forum 

Archives Gig
Society of American Archivists Online Career Center
That Elusive Archives Job Blog

  • 14 Nov 2017 5:12 PM | Janet Olson (Administrator)

    Archives Assistant, Illinois Institute of Technology

    The Paul V. Galvin Library at Illinois Institute of Technology seeks an Archives Assistant to perform a variety of routine and special project related tasks that support the overall strategic priorities of the University Archives and Special Collections (UASC) and its users. Responsibilities include collection management and processing, working on physical and digital displays and exhibits, managing the department’s social media accounts, and reference service.

    Full job announcement: http://iit7.peopleadmin.com/postings/4035


  • 14 Nov 2017 3:05 PM | Janet Olson (Administrator)

    Director of F. M. Johnson Archives & Special Collections

    North Park University (NPU) is seeking a professional archivist to lead the F.M. Johnson Archives and Special Collections. This is a unique opportunity to direct the activities of a university archives, a religious archives, and a cultural heritage archives. The position performs or oversees all archives functions and programs with the support of a part-time staff, student workers, and a dedicated volunteer.

    The F.M. Johnson Archives is the official repository of the Evangelical Covenant Church (ECC) as well as NPU. It additionally holds the Swedish-American Archives of Greater Chicago (SAAGC), owned by the Swedish-American Historical Society (SAHS) and held in trust by NPU’s Center for Scandinavian Studies (CSS). These three collections dominate the activities of the F.M. Johnson Archives and the relationships between the owning organizations offer myriad opportunities for collaboration.

    North Park University (NPU) is owned and operated by the Evangelical Covenant Church (ECC). The F.M. Johnson Archives and Special Collections is administered by NPU through Brandel Library, and receives direct support from the ECC and occasionally SAHS. Thus the Director is an active participant in the institutional lives of NPU, the ECC, and SAHS.

    Essential Responsibilities

    1. Leading the development of the FM Johnson Archives and Special Collections which includes the following activities:

    a. Growing connection with key stakeholders

    b. Casting a compelling vision for future of archives

    c. Overseeing personal and financial resources of the archives

    i. Manages part-time staff, student staff, and volunteers

    d. Participating in boards, commissions and committees

    i. Advisory member of the Commission on Covenant History

    ii. Ex-officio board member of the Swedish-American Historical Society

    iii. Ex-officio board member of the Center for Scandinavian Studies

    e. Promoting the work of the archives to constituents (common media outlets include Covenant Newswire, Covenant Companion, University Marketing and Communication outlets, SAHS newsletter, Friends of Covenant History newsletter, social media)

    2. Collecting, preserving, and organizing archival and special collection material

    a. Identifying relevant material and acquiring it for the archives – this includes donor relations, both institutional and in the general public

    b. Implementing best practices for material in a variety of formats for long term preservation c. Overseeing the processing and cataloging of archival and special collection material using standard archival practices

    3. Supporting researchers

    a. Increase accessibility of the collections by envisioning and overseeing the development of online digital collections of analog materials in CONTENTdm

    b. Provide reference services to onsite and offsite researchers

    4. Manage archives facilities (reading room, work room, and closed stacks)

    5. Collaborating with NPU faculty to support instruction

    6. Developing exhibits and programming that highlights the collections

    7. Supplies expertise on the collection and organization of school records to support NPU accreditation

    8. Consult as requested with Covenant churches and institutions regarding their local archives

    Essential Qualifications

    1. Library degree – emphasis in archival practice strongly preferred

    2. 2nd Masters Degree

    3. Previous archival experience

    4. Knowledge of current archival best practices and tools

    5. Ability to effectively communicate with University and Denominational leaders as well as a broad array of researchers using the collections

    6. Ability to effectively lead people

    7. Ability to read a Scandinavian language

    8. Ability to write effectively

    9. Ability to teach

    For full job posting and application procedures please visit: https://www.northpark.edu/about-north-park-university/employment-opportunities/


  • 14 Nov 2017 2:34 PM | Janet Olson (Administrator)

    CONGREGATION ARCHIVIST

    The Adrian Dominican Sisters, a congregation of vowed Catholic women religious, is seeking a full-time Archivist to minister on the Motherhouse campus in Adrian, Michigan.

    The Archivist is responsible for organizing, preserving and protecting the records which pertain to the origin, history, spirit, life and growth of the Congregation.  The Archivist is responsible for the acquisition, assessment, processing and reference, preservation, records management, planning, budget preparation and management, security, search and retrieval systems, as well as related community outreach.

    Master Degree in Archives and Records Management or Library Science with a concentration in archival work preferred.  Bachelor Degree required. Qualified candidates will have three to five years experience in archival work, preferably with a religious congregation as well as knowledge and experience in records management, research, systems management, cataloging, and preservation standards relative to archival work. For a more detailed job description or to apply visit our employment site at https://adriandominicans.applicantpro.com/jobs/646411.html


  • 08 Nov 2017 1:29 PM | Janet Olson (Administrator)

    Archives & Manuscripts Accessions Supervisor, Special Collections Research Center

    Requisition Number: 103956
    Division / Dept. :  Research and Learning / Special Collections Research Center
    Reports to: Assistant University Archivist
    Work Schedule: 37.5 hours per week; Monday - Friday, 8:30 a.m. - 5:00 p.m.  

    General Summary

    Under the direction of the Assistant University Archivist, and working closely with the Director and University Archivist, the Archives and Manuscripts Accessions Supervisor (AMAS) manages acquisitions and accession records for archival and manuscript collections in the Special Collections Research Center (SCRC) at the University of Chicago Library.

    Working with a high degree of autonomy, the AMAS imposes physical and intellectual control on all newly received archival and manuscript collections; oversees an effective system of collection preparation and management for stacks and storage areas including the Mansueto Library; and manages logistics for preparation and transfer of newly acquired collections. The AMAS coordinates with University administrators and donors about transfers and donations, providing public service assistance to administrators in various departments including the Office of Legal Counsel, Registrar's Office, and University Communications. The AMAS also supervises student support staff.

    As a part of the SCRC's program to increase access to archives and manuscripts collections, the AMAS also assists with the unit's web archiving initiative.

    Essential Functions

    Acquisitions and Donor Relations: 

    ·         With the Assistant University Archivist, establishes relationships with donors and administrators and assesses logistics needs.

    ·         Manages ongoing acquisition relationships over extended periods of time with other University departments, faculty, organizations, and Library donors.

    ·         Manages Campus Publications program to collect University publications, serials, and other institutional materials from across the University.

    ·         Coordinates the orderly and systematic physical transfer of materials from University offices and donors to SCRC.

    ·         Manages logistics for local and distance pickups, working closely with Facilities/Shipping staff.

    ·         Acknowledges receipt of gifts for all new acquisitions.

    ·         Manages temporary loans of unprocessed or restricted files requested by University administrators. 

    Accessioning and Tiered Processing Program:

    ·         Develops and refines accessions policies, procedures, forms, and electronic access tools, within the unit and as maintained on the SCRC intranet portal.

    ·         Supervises and trains staff to evaluate content of unprocessed collections with special focus on identifying sensitive and restricted materials.

    ·         Supervises and trains staff to identify duplicate and extraneous material in unprocessed collections and refers for disposition decisions.

    ·         Supervises and trains staff to create collection and item records in the library catalog.

    ·         Working with the Head of Processing and Digital Access, identifies unprocessed collections that can be made available for researchers via SCRC Finding Aids Database. 

    Collection Management: 

    ·         Manages physical and intellectual control of all archival and manuscript collections acquired by SCRC.

    ·         Creates, maintains, and ensures accuracy of all accession inventories, databases, and other collection management access tools.

    ·         Creates collection management workflows for collections transferred to Mansueto Library.

    ·         Works with other collection management staff in planning and coordinating collection shifts in SCRC storage areas.

    ·         Evaluates and makes recommendations for shelving, storage, and management of archival and manuscript collections.

    ·         Responds to staff questions about status, content, and storage location of archival and manuscript collections.

    ·         Maintains statistics on archives and manuscripts holdings, incoming collections, files requests, and other data required for fiscal reporting.

    Supervision: 

    ·         Supervises student support staff, including hiring, training, scheduling, assigning, monitoring, and evaluating work. 

    ·         Serves as primary time approver for student workers. 

    Other Responsibilities: 

    ·         Serves on appropriate SCRC and Library committees. 

    ·         Supports and participates in outreach activities as assigned. 

    ·         Participates in professional development activities to maintain and develop knowledge of advances in archival acquisitions and collection management. 

    ·         Other duties as assigned.                           

    Qualifications

    ·         Bachelor’s degree required.

    ·         Graduate work in library science, history, or related field preferred.

    ·         At least two (2) years of relevant experience with archival and manuscript material required.

    ·         Previous experience supervising the work of others required.

    ·         Previous experience with project or process management required.

    ·         Familiarity with word processing, spreadsheet, and database management programs and online library information systems required.

    ·         Excellent communication skills, both written and verbal, required.

    ·         Strong attention to detail and organizational skills required.

    ·         Ability to manage multiple concurrent projects and shifts in priority required.

    ·         Ability to conceptualize and manage large collections in diverse formats required.

    ·         Demonstrated analytical skills, sound judgment and discretion required.

    ·         Excellent problem solving skills required.

    ·         Ability to work effectively and collegially with University staff, administrators, faculty, and donors required.

    ·         Must possess tact and diplomacy.

    ·         Ability to work effectively and collegially with supervisors, peers, and other staff required.

    ·         Ability to work well independently required.

    ·         Ability to handle the physical aspects of the position including lifting, carrying, and shelving archival storage cartons required.

    ·         Ability to handle rare and fragile materials in a safe and sensitive manner required.

    ·         Ability to lift and move up to 50lbs required.

    ·         Ability to tolerate moderate levels of dust and odor required.

    To Apply

    To apply for this position submit your profile and required materials to https://jobopportunities.uchicago.edu . Resumes sent via mail, fax, or email will not be considered.

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or status as an individual with disability.

    The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans Employer.

    Job seekers in need of a reasonable accommodation to complete the application process may contact Human Resources by calling 773-834-1841 or by emailing recruitment@uchicago.edu with their request.


  • 27 Oct 2017 5:03 PM | Janet Olson (Administrator)

    Project Archivist, Heritage Communications, Rotary International

    Rotary International seeks qualified applicants for a Project Archivist. This temporary position is available starting 2 January 2018 at an hourly rate of $20.

    The Heritage Communications group educates and inspires our audiences by activating Rotary's heritage assets to tell the story of its past, present, and future; serves as an informational resource for Rotary embers and staff; and preserves Rotary’s history and legacy by building and maintaining an archives that is used to tell Rotary’s story now and in the future.

    Under the direction of the Senior Archives Specialist, the Project Archivist will arrange and describe roughly 350 cubic feet of Rotary’s subject files previously kept in offsite records storage and prepare it for integration with an already processed portion. Specific duties will include:

    • Requesting boxes from offsite storage and withdrawing them from the facility’s inventory
    • Removing materials from dirty and dusty boxes and re-housing in archival containers
    • Identifying and separating materials that should instead be incorporated into other collections
    • Updating and improving the existing inventory
    • If time permits, creating final finding aid

    Qualifications:

    • Master's degree in library science, history, or related field with archives concentration or substantial work experience in archives
    • Experience in arrangement, description, and preservation of archival materials and creation of finding aids
    • Experience with collection management systems preferred (CuadraStar Knowledge Center for Archives, or similar)
    • Ability to work effectively independently and with a team
    • Excellent organizational skills, accuracy, and attention to detail
    • Ability to work quickly and efficiently and to meet project goals and deadlines
    • Knowledge of basic preservation standards
    • Effective oral and written communication skills
    • Ability to lift at least 50lbs

    Schedule:

    • 2 or 3 days/week (7.5 hour days) up to 360 hours through 30 June 2018.
    • Candidate should be available for a consistent schedule between the hours of 8:30am and

    5:30pm, Monday–Friday, excluding Rotary world headquarters holidays/closings.

    • All work is performed at Rotary world headquarters, 1560 Sherman Ave, Evanston, Illinois 60201.

    The application deadline is Sunday, 19 November 2017. To apply, submit a cover letter and resume to

    Andy Steadham, Senior Archives Specialist, andy.steadham@rotary.org.


  • 27 Oct 2017 4:52 PM | Janet Olson (Administrator)

    THE CHICAGO COMMUNITY TRUST

    JOB POSTING

    Title: Archives and Records Intern (Paid Internship) – Twelve Month Internship, beginning December 2017 or January 2018

    Reports to: Archivist

    Internship Purpose:

    Service is the heart of the Trust. The Trust believes that each employee represents the Trust’s commitment to service and plays an essential role to deliver on our mission to lead and inspire philanthropic efforts that measurably improve the quality of life and prosperity in our region.

    The Archives and Records intern is a vital part of the Archives team. This position will assist the Archivist, under the direction of the Director of Content, in developing the Archives and Records of The Chicago Community Trust as well as with other information duties.

    The Chicago Community Trust, the region’s community foundation, is developing a formal archives. The creation of the digital archives is a goal of the Centennial Plan. This work includes organizing and retrieving material from several locations; developing long-term storage and retrieval mechanisms for both hardcopy and electronic records; developing and implementing control over daily business records; developing the Trust’s electronic archives of images and of audio-visual material; work with the Oral History Project; and staff training and outreach. Please note that this internship will be heavily focused on all aspects of digital photograph cataloging.

    Job Duties:

    • Create metadata for archival holdings, including the photograph collection, ephemera, business records, oral history collection and audio-visual files
    • Prepare digital files for ingestion into digital asset management system (Eloquent)
    • Perform research regarding Trust history and local history
    • Process publication and periodical subscriptions
    • Perform upkeep of Trust resource library
    • Assist the Archivist and Director of Content in other duties as assigned
    • Assist with work related to Marketing & Communications as assigned

    This description should not be construed to contain every function or responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other related functions as assigned. The Chicago Community Trust is an Equal Opportunity Employer.

    Job Qualifications:

    • Must be a candidate for a Master’s or higher-level degree in Library and Information Science, Archives and Records Management, Digital Humanities, Public History or related degree program
    • Coursework in metadata standards, archives and records management, digital curation, digital preservation, and/or digital libraries preferred
    • Experience working with photograph and other image collections preferred
    • Knowledge of contemporary archival and digitization practices, policies, and procedures, including arrangement, description and file formats a plus
    • Excellent computer skills, including the Microsoft Office Suite
    • Must be in good academic standing with a minimum GPA of 3.0
    • Must have the ability to work independently with minimal supervision

    Additional Specifics:

    • Flexible schedule up to 20 hours per week, Monday through Friday, 9 am to 5 pm
    • Salary: $15.00 per hour

    About The Chicago Community Trust:

    For over 100 years, The Chicago Community Trust, our region’s community foundation, has connected the generosity of donors with community needs by making grants to organizations working to improve metropolitan Chicago. In 2016, the Trust, together with its donors, granted more than $236 million to nonprofit organizations. From strengthening community schools to assisting local art programs, from building health centers to helping lives affected by violence, the Trust continues to enhance our region. To learn more, please visit the Trust online at www.cct.org.

    Contact:

    Interested individuals should submit cover letter with resume to Jennifer Ho, Archivist, at jho@cct.org by November 15, 2017.

    NOTE: Please enter “Archives and Records Intern” in the subject of the email.

    225 N. Michigan Avenue
    Suite 2200
    Chicago, IL 60601


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