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  • 23 Nov 2021 1:04 PM | Janet Olson (Administrator)

    Type of position: Full-time 

    Job Title: Associate Director, Digital Research Systems and Strategies, The Art Institute of Chicago

    Salary Range: 63k-70k

    ABOUT THE POSITION: The Art Institute Research Center seeks an inventive, collaborative professional for the role of Associate Director, Digital Research Systems and Strategies. Reporting to the Executive Director, and working in close partnership with the Directors of the Ryerson and Burnham Libraries and the Art Institute of Chicago Archives, this position is responsible for advising on, deploying, and maintaining user-centered systems that facilitate search, discovery, delivery, and digital preservation of Research Center resources. Collaborating with colleagues across the three Research Center areas, and with the museum’s departments of Information Services, Collections and Loans, and Experience Design, the successful candidate will lead efforts to optimize technologies for access and discovery and improve interoperability between systems.

    ABOUT THE DEPARTMENT: A hub for scholarship and training, the Art Institute Research Center brings together the museum’s Ryerson and Burnham Libraries, the Art Institute of Chicago Archives, and the department of Academic Engagement and Research with the aim of fostering engagement and access to the Art Institute of Chicago’s rich educational and research offerings.

    RESPONSIBILITIES: Systems support*: Manages and guides the development, deployment, evaluation, and preservation of the Libraries' digital collections and content. Serves as the Administrator for the Ex Libris Alma/Primo/Rialto Integrated Library System (ILS), ILLiad Interlibrary Loan (ILL) System, Springshare, and other vendor-owned and hosted systems. Monitors web-based services. Advises on and manages technology solutions for the Archives’ CONTENTdm digital collection software and Preservica digital preservation software. Provides essential support to test and manage configuration, system upgrades, migrations, and troubleshooting of software and hardware. Research Center support*: Trains Research Center staff on systems and provides advice on problem-solving. Delivers digital library technologies instruction sessions, and creates instructional material. Works with colleagues to maintain equipment, providing support to staff and patrons as needed. Develops staff-facing intranet and advises on the accessibility and operability of public-facing web pages. Gathers and reports statistics and data from Research Center systems to support decision-making related to departmental services. Collaboration*: Determines technology projects in need of external support, drafts RFPs, evaluates submissions, and recommends solutions. Makes budget recommendations and works with vendors. Engages with local, regional, national, and international partners for collaborative digital collection building and access initiatives. Liaise with museum teams who administer NetX, the repository for image assets, and CITI, the museum’s art collection management software. Manage metadata: The ideal candidate would be able to contribute to the creation of metadata and explore established metadata vocabularies to advise on the accessibility of library and archives assets; assist in batch uploading and records management, particularly where specialized technologies are required, as in our partnerships with OCLC, Northwestern University, Chicago Collections Consortium, and the Getty Research Institute.

    We offer a competitive, comprehensive benefits package: 5+ weeks of paid time off Paid holidays (up to 14 days) Medical, dental, and vision insurance Generous parental, caregiver, and medical leave benefits Competitive retirement plan (up to 9% matching contribution) Tuition remission and Tuition Exchange Program Great employee discounts Complimentary general admission to participating cultural institutions

    Vaccination Expectation: Becoming vaccinated against COVID-19 is the most important contribution we as individuals can make to ensure our own safety and the safety of our museum and school community. All employees must complete an attestation and provide proof of their vaccination status, or request a medical or religious exemption within the first week of employment.

    The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace. We believe in a staff culture that benefits from a wide range of experience, backgrounds, and career paths, and we encourage nontraditional candidates to apply.

    Job Requirements: Qualifications Masters in Library Science from an ALA-accredited institution or equivalent degree required, with 2-5 years of professional experience. ExLibris Alma and Primo certification and demonstrated experience managing an integrated library system, required. Familiarity with current metadata and cataloging standards and processes, and other library technology standards and protocols, including FRBR, Z39.50, RDA, OAI-PMH, EXproxy, or other remote access and authentication software. A solid foundation of HTML, CSS, and Javascript. Ability to effectively explain technical issues and solutions to a diverse community of stakeholders, and interest in user-centered design. Thrives on learning and learns quickly. Dedicated to self-improvement and professional development. Takes advantage of various resources to self-educate. Background in the visual arts and experience providing access to digital resources are highly desirable.

    PHYSICAL REQUIREMENTS Prolonged periods working at a desk on a computer; must be able to remain in a stationary position 80% of the time. Occasionally moves about inside the office to access file cabinets, office machinery, etc. Occasionally ascends/descends a ladder to access library stacks. Constantly operates a computer and other office productivity machinery, such as a copy machine, scanners, and printer. Occasionally lifts a maximum of 25 lbs to move computers, scanners, and other equipment. Occasionally positions self to maintain equipment, including under and behind desks. Benefits

    Level of Education/Experience Required: Masters

    Link to full Job Announcement and Application Information:    Job ID#11400

  • 18 Nov 2021 9:00 PM | Janet Olson (Administrator)

    Salary Range: $52,000 to $60,000

    Job Description:

    The Oak Park Public Library is seeking a full-time Archivist to join our Special Collections team. About The Oak Park Public Library is on a journey to become an anti-racist organization. Anti-racism is now one of the library’s four strategic priorities alongside engagement, learning, and stewardship. The library’s Special Collections curates, protects, and makes available heritage collections that reflect the unique history and characteristics of Oak Park and its inhabitants. Collecting emphasis is on local authors and figures, including Ernest Hemingway, Percy Julian, and Frank Lloyd Wright, and building diverse and inclusive collections that seek to elevate historically marginalized people. To learn more about Special Collections, visit

    The Archivist is responsible for the day-to-day operations and collections care of Special Collections and the Hemingway Archive, with specific emphasis on stewardship and access to the collections, both physical and digital.

    Duties and Responsibilities

    - Staffs the archives to make collections available to the public.

    - Designs, facilitates, presents, and evaluates programs for the staff and public.

    - Creates online finding aids by accessioning, arrangement, and description of collections.

    - Provides programming and outreach to professional organizations, partner institutions, and school outreach.

    - Preserves documentation of ownership of the collections, including Deeds of Gift and related correspondence to ensure the provenance of the collections and rights management.

    - Enters finding aids into an Archival Content Management System and makes digital objects available online through digital asset management systems and exhibits in collaboration with the Digital Archives Coordinator.

    - Orders archival supplies and makes recommendations on the conservation of specific objects and preservation initiatives.

    - Is responsible for exhibits, tours, and research requests and collaborates with Digital Archives Coordinator on digitization initiatives.

    - Works closely with the Digital Archives Coordinator and Information Technology to ensure the longevity of born-digital and digitized collections.

    - Collaborates with Digital Archives Coordinator on select projects.

    - Collaborates with the Manager of Special Collections to create and implement Special Collections policies and procedures.

    - Assists the Manager of Special Collections in establishing and maintaining good community relations, finding opportunities for continued and new partnerships, and recommends opportunities for additional funding, including grants.

     - Is responsible for recruiting, interviewing, training, and supervising interns and volunteers as needed.

    Education and Experience

    - Master's degree in Library Science from an ALA-accredited school or another relevant degree in Special Collections/Archives.

    - Minimum of four years of relevant experience in the field.

    - Direct experience with collections care of a variety of items, including but not limited to manuscripts, rare books, ephemera, photographs, audiovisual materials, architectural records, textiles, and born-digital materials.

    - Experience in conservation and preservation standards.

    - Experience with current archival cataloging standards.

    - Experience in overseeing and implementing digitization projects and/or online exhibits.

    - Familiarity with a variety of tools, including CONTENTdm and open source archival content management systems preferred.

    - Familiarity with current archival cataloging standards and be able to arrange and describe collections independently.

    - Experience in aiding researchers and overseeing volunteers.

    Details This position reports to the Manager of Special Collections. It is full-time, 40 hours per week including some evening and weekend hours. Benefits include a flexible schedule, some remote work, paid time off, health insurance, pension plan, and other competitive benefits. Starting annual salary range: $52,000 to $60,000, depending on qualifications.

    Position to start in February 2022.

    Candidates may be asked to undergo a background check. Please apply by Sunday, December 12, to be considered for this position.

    Equity. Diversity. Inclusion. The Oak Park Public Library is an equal opportunity employer. We work to create and support an environment of diversity, equity, inclusion, and anti-racism for the benefit of our staff, our collections, our programs and services, our patrons, and our community.

    Job Requirements

    - Understands, supports, and advances the vision, mission, and strategic priorities of the library.

    - Analytical and problem-solving skills with excellent attention to detail.

    - Verbal and written communication skills, including presentation skills. Ability to express oneself clearly and effectively to internal and external stakeholders.

    - Service-oriented and committed to providing exceptional service to our patrons, staff, and community.

    - High level of professionalism and integrity with the capacity to maintain confidentiality.

    - Demonstrated knowledge of archival metadata schemas (i.e. DACS, DublinCore)

    - Knowledge of archival content management systems (i.e. CONTENTdm, ArchivesSpace)

    - Ability to work with minimal supervision and collaboratively as part of a team.

    - Technical competence and a willingness to learn and grow in technical understanding. 

    - Excellent interpersonal and project management skills.

    - Proven ability to exercise good judgment and independent thinking.

    Application deadline: 12/12/2021

    Link to full Job Announcement and Application Information:

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