Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please send the job title and description, hiring manager information, application deadline, and the official link to the job announcement to with the subject line “Job Posting for CAA website.” Employers please note: postings will be removed 30 days after the original posting date.

Interested applicants should check the individual employers websites for details and deadlines. CAA does not assume responsibility for maintaining a current list of job openings.

Other sources for jobs in Chicago and beyond:

NEW! Midwest Archives Conference Career Planner Web Forum 

Archives Gig
Society of American Archivists Online Career Center
That Elusive Archives Job Blog

  • 20 Jun 2017 3:46 PM | Janet Olson (Administrator)

    Internship (unpaid): Archives Intern, Rosenthal Archives of the Chicago Symphony Orchestra

    Assist the Rosenthal Archives staff with the organizing, processing, and cataloguing of archival materials as well as reference and research services. Must be willing to commit to at least ten hours per week during the course of the 2017-18 season (September-June).

    Skills and experience:

    1.         Students pursuing a degree in archival and/or library science, music (performance or education), or arts management

    2.         Basic knowledge of classical music preferred, but not required

    3.         Strong computer skills (relational databases, Microsoft Office)

    4.         Demonstrated research skills and ability to work with attention to detail and limited supervision

    To apply:

  • 13 Jun 2017 1:31 PM | Janet Olson (Administrator)

    Oral History Summer School, in collaboration with the National Public Housing Museum, is looking for an Archives Coordinator for our Chicago workshop, July 26-August 3.

    (For details about the workshop, see )

    This is a great opportunity for an archivist or archivist-in-training who wants specialized training in oral history theory/method and documentary ethics and has an interest in supporting an emergent archive related to the history and future of public housing.

    Archives Coordinator/Assistant

    This year, OHSS teams up with National Public Housing Museum to create an audio archive related to the history and future of public housing.

    The Archives Coordinator/Assistant will serve as steward for narratives generated during the OHSS 2017/NPHM workshop, integrating them into the new NPHM archive.

    The Archives Coordinator/Assistant:

    is responsible for media (audio/photo) backup and archival workflow during the 2017 workshop

    is responsible for vetting/correcting incoming interview summaries and release forms

    Communicates with Director and Program Coordinator throughout workshop


    Candidates should:

    Have archival training and experience (audio preferred)

    Feel comfortable applying file naming conventions and folder hierarchy designed by Oral History Summer School in conjunction with NPHM

    Be detail-oriented and highly organized

    Be comfortable with excel spreadsheets, google spreadsheets, google drive and transferring audio between sources and drives

    Be available for the full workshop plus one day of training and wrap-up (July 25-August 4)

    Please note: This is a trade arrangement in exchange for workshop participation, with an additional stipend of $1000.

    Interested candidates should send a letter and CV to Suzanne Snider at

  • 07 Jun 2017 4:19 PM | Janet Olson (Administrator)

    Visiting Illinois Distributed Museum Coordinator
     University of Illinois at Urbana-Champaign

    Position Available: The expected start date is as soon as possible after the closing date. This is a 100%, 2-Year Visiting Academic Professional appointment, with the potential of becoming permanent. 

    Responsibilities: The University of Illinois at Urbana-Champaign seeks an innovative and motivated professional for the position of Visiting Illinois Distributed Museum Coordinator. Reporting to the Assistant University Archivist, this visiting academic professional position will oversee a campus-wide editorial process to develop content for the Illinois Distributed Museum (, a website for telling the story of innovation at the University. The successful candidate will receive, edit, and make available digital archival content from campus units; coordinate communication and effort between project stakeholders in the University Archives/Library, the Spurlock Museum, and the iSchool; and oversee website development with technical staff in the Library.

    Specific responsibilities will vary from week to week but may include:

    • Coordinating a campus-wide editorial effort across academic units to develop text, visual, and audiovisual web content related to the history of innovation at the University of Illinois
    • Establishing and maintaining sound partnerships with faculty and academic professional staff in campus units with the goal of developing text and web content
    • Serving as project lead with web developers to establish website functionality requirements, and subsequently testing and refining website architecture
    • Working with faculty and staff in the University Archives/Library, the Spurlock Museum, and the iSchool to ensure digital materials are preserved and accessible, in keeping with best practices in archives and museums
    • Authoring grant applications to garner additional resources 

    Required Qualifications:

    • Bachelor’s Degree
    • Strong oral and written communication skills
    • Demonstrated experience using web content management systems
    • Experience editing or writing specialized content for the general public
    • Demonstrated ability to work in a team environment and collaborate with diverse stakeholders 

    Desired Qualifications:

    • Master’s Degree (or higher) in Library/Information Science, Museum Studies, Public History or a related field
    • Workplace experience in project management or project coordination
    • Working knowledge of museum interpretive practice
    • Working knowledge of metadata standards relevant to museum and/or archival objects
    • Experience with software development processes from a user experience perspective 

    Salary and Rank: Salary is competitive and commensurate with experience and credentials.

    More details and application information: 

  • 23 May 2017 10:07 AM | Janet Olson (Administrator)

    The Oak Park Public Library’s Special Collections seeks a part-time processing intern for summer/fall 2017.  Responsibilities include arranging and describing incoming collections and preservation recommendations for existing collections. Other responsibilities may include finding aid creation and reference projects. The intern will work under the Curator of Special Collections and the Archivist. The Library is able to work with institutions to provide class credit.

    Hours per week: 12-15; flexible scheduling between 9 am to 5 pm, Monday through Friday

    The Oak Park Public Library’s Special Collections focuses on local authors and figures, including Edgar Rice Burroughs, Ernest Hemingway, Percy Julian, Carol Shields, Frank Lloyd Wright, Harriette Gillem Robinet, and Philander Barclay. Special Collections actively seeks Oak Park related materials including manuscripts, photographs, rare printed materials and unreleased audiovisual materials. Special Collections also provides access to the Ernest Hemingway Foundation of Oak Park Archives. Items include Hemingway family photos, letters and more. To learn more, visit:

    Potential candidates should be recent graduates or should be obtaining a degree with course work in basic archival practices.

    To apply, send resume and cover letter to:

    Leigh A. Tarullo, Curator of Special Collections

    Oak Park Public Library

    834 Lake Street

    Oak Park, IL 60301

    Applications are due by June 25th, 2017

  • 22 May 2017 5:39 PM | Janet Olson (Administrator)

    Part Time Archives Processing Assistant (Library Assistant): DePaul University

    The Archives Processing Assistant is primarily responsible for applying standard archival principles and practices to arrange, describe and provide access to archival collections. The Archives Processing Assistant provides reference support to remote and on-site researchers, including paging and reshelving books and archival collections, as well registering researchers and monitoring the Reading Room. The Archives Assistant will assist researchers with reproduction services, either providing forms for self-service reproduction or filling researcher requests for photocopied or scanned documents and images.

    Responsibilities & Duties

    • Evaluate, sort, arrange and describe materials in designated collections according to archival principles.
    • This includes accessioning materials, assessing the relationship among materials within a collection and/or to other previously processed collections; arranging materials in intellectual order as determined by established archival principles; applying preservation techniques as appropriate; arranging materials physically within collections; maintaining a written record describing the collection and the activities performed upon it; and representing that information in databases and other documents. This may also include working with the Head of Special Collections and Archives to define projects for student assistants.
    • Assist walk-in and internet researchers with registration and reproduction paperwork, and with identifying materials of interest.
    • Retrieve requested materials and monitor Reading Room activity, demonstrating the careful use of fragile materials and enforcing rules that support the security and preservation of materials. Make reproductions as needed.
    • Manage the physical collections as needed, including shelving, shifting and moving as required.
    • Prepare materials (books, maps, archives) for instructional classes.
    • Assist in the preparation, including room arrangement, gathering materials, material placement and support, and take-down after the class session.
    • Perform other duties as assigned.

    Education & Experience

    Bachelor's degree.

    Preferred Requirements

    • Experience with processing college or university archives collections.
    • Other Skills & Abilities Reqd
    • Excellent written, oral, and interpersonal communication skills.
    • Ability to work independently, following established procedures.
    • Ability to think critically and shift perspective in order to create effective arrangements and descriptions of archival collections.
    • Ability to learn to interpret bibliographic information accurately.
    • Ability to work with diverse constituencies.
    • Ability to work in a collegial environment in order to provide excellent library services; and knowledge of MS Office, and other routine information technology applications employed at the library or university level.

    Physical Requirements

    • Must be able to spend extended periods standing, sitting, kneeling, crouching, and bending.
    • Requires ability to navigate closed stacks area, and reading, visual acuity, hand-eye coordination and motor skills sufficient to use a computer, copy machine and other office equipment.
    • Routinely lifting up to 25 pounds may also be required. 

    To APPLY, visit
    Click on External Applicants and select Job ID 2626


  • 22 May 2017 5:34 PM | Janet Olson (Administrator)

    Minimum number of years and type of relevant work experience:

    Required Qualifications
    - Minimum of 2 years of experience processing archival collections in a special collections library or archive.
    - Experience describing and cataloging archival materials.
    - Strong communication skills.

    Desired Qualifications:
    - Experience with library systems (for example, Ex Libris/ALMA, OCLC, and Aeon).
    - Experience applying current national data content and structure standards, including DACS and EAD.
    - Familiarity with XML editing tools (for example, oXygen).
    - Knowledge of XSLT and XSLT processing.
    - Knowledge of project management practices.
    - Knowledge of basic preservation standards for archival materials.
    - Supervisory experience.
    - Experience with public services in an archives or library setting.


      Position Summary:


      Under the supervision of the Director of Archives and Records Management, the Processing Archivist is the primary technical services position for university archives, specializing in archival arrangement and description. This position will work on new and existing collections in a wide variety of media formats. The Processing Archivist will advise on workflow improvement, policy-setting, and technologies and tools related to archival arrangement and description. They will assist with reference and outreach activities in collaboration with colleagues in archives and the UW Libraries.

    The Processing Archivist must be service-oriented and have excellent communication skills. The person in this position must have superb organizational skills and a keen attention to detail. They will work in a highly collaborative work environment, which requires an ability to work with a range of departments and colleagues across the library system.

    The Libraries at the University of Wisconsin-Madison are dedicated to the practices of social justice, diversity, equality, and respect among our staff, students, collections, and services. We strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment, and we encourage candidates to apply who share these values.

    Principal duties:

    Processing and Cataloging (60%)
    - Accessions, describes, and catalogs in MARC new or existing collections.
    - Assists in the preservation assessment of collections and in the selection of materials for conservation treatment.
    - Collects, analyzes, and reports processing and cataloging statistics.
    - Serves as the department expert on Encoded Archival Description (EAD).
    - May work with donors, or potential donors, of materials.
    - Supervises student workers, interns, and/or practicum students.
    - Facilitates local implementations of nationally established best practices, professional standards, and technology projects.

    Reference (20%)
    - Answers research questions from patrons in person and by email.
    - Participates in library instruction.
    - Assists with outreach activities of the department, including social media.

    Process Management (10%)
    - Identifies, creates, advocates for, and acts as the functional owner of policies, workflows, and tools that improve archival arrangement, description, project management, and researcher access.

    Professional Development and Service (10%)
    - Stays informed of trends and issues in archives, with particular focus on topics related to technical services.
    - Participates in professional archives, library, and/or scholarly organizations.
    - Participates in library and campus committees and outreach activities to further the mission of the library.
    - Participates in research and scholarship, as appropriate.

     For more details and application information, see

© Chicago Area Archivists
Powered by Wild Apricot Membership Software