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Interested applicants should check the individual employers' websites for details and deadlines. CAA does not assume responsibility for maintaining a complete list of job openings or for the content of listings.

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Archives Gig

Society of American Archivists Online Career Center

  • 17 Jan 2019 9:45 AM | Janet Olson (Administrator)

    Special Collections Librarian

    For application info:

    Provides direction and oversight for SAIC’s Flaxman Library Special Collections, including, but not limited to, the Joan Flasch Artists’ Book Collection, Randolph Street Gallery, and other archival collections. Advises, coordinates, and collaborates with colleagues throughout the library, the campus, and the broader art community to optimize and promote teaching, learning, and research activities. Represents Flaxman Library in dealings with external art, library, and special collections communities. Assists with preservation and fund-raising efforts. Contributes to the development and management of library online systems appropriate to library special collections. Assists in securing relevant statistical data and reports. Monitors all expenditures related to Library Special Collections.


    ·         Directs the library’s efforts in all areas of Special Collections, including research, reference, instruction, access, and preservation.

    ·         Develops, directs, and assesses the work of the Flaxman Library          Special Collections team. Responsible for the success of the workgroup in meeting library goals.

    ·         Plays an essential role in advising, coordinating, and collaborating with colleagues throughout the library and the campus to optimize and promote the use of the archives and special collections for teaching, learning, and research activities. Also engages the broader arts community to enrich opportunities for our students and faculty.

    ·         Carries out duties within the context of the educational mission, goals, and core values of the School in order to plan, deliver, and          evaluate library programs and activities that will:

    o    proactively engage the School’s agenda for student success;

    o    promote best practices for a student-centered library;

    o    encourage responsive library outreach to the campus community as a whole as well as to specific user groups;

    o    facilitate communication and collaboration among faculty, staff, and students to effectively address campus needs and issues regarding teaching, learning, and research;

    o    include regular cycles of assessment and, as necessary, revision.

    ·         Areas of performance and/or oversight include (but are not limited to):

    o    comprehensive management and stewardship of the archives and special collections at the Flaxman Library;

    o    course-integrated, web-based, and other approaches to integration of archives and special collections in teaching, learning, and research    activities at SAIC;

    o    promotion and publicizing of these collections for scholarly uses in keeping with the mission of the School, including outreach to and     communication with local, national, and international arts communities;

    o    research consultations and reference services for the library and special collections;

    o    collaborations with colleagues to optimize the user’s experience of special collections facilities, access policies, collections, and other    services;

    o    knowledge of traditional and emerging technologies and best practices relevant to the assigned areas of responsibility.

    ·         Maintains a high public profile and current awareness of developments in contemporary art as relevant to the Library’s archives and special collections.

    ·         Maintains strong working relationships with colleagues at other specialized resource centers within and outside of the Art Institute.

    ·         Represents the Flaxman Library Special Collections in the external art, library, and special collections communities.

    ·         Hires, trains, supervises, and evaluates the Special Collections Manager and the Media Preservation and Digitization Librarian.

    ·         Plays an essential role in library-wide planning, policies, and          assessment.

    ·         Serves as library liaison to one or more curricular department or          program at SAIC.

    ·         Serves on internal and external committees or projects as assigned.

    ·         Other duties may be assigned by the Dean of the Library + Special Collections at SAIC.



    ·         Commitment to the educational mission of the School and respect for all members of the campus community;

    ·         Master’s degree in Library or Information Science or related field

    ·         Four or more years of professional experience in archives and special collections, including at least one year of supervisory experience;

    ·         Deep and demonstrable knowledge of contemporary art practices based in artists’ books, archives, exhibitions, and/or publishing;

    ·         Demonstrable knowledge of current issues and best practices for archives and special collections including conservation and preservation;

    ·         Knowledge of current library systems and technologies utilized in the assigned areas of responsibility;

    ·         Proficiency using standard office software, web services, and networked environments;

    ·         Ability to work effectively as a team leader, as well as a team member.


    ·         Significant and progressively responsible experience in a similar position at an academic library, especially at an independent, non-profit

    ·         college of art and design;

    ·         Experience collaborating on digital library projects;

    ·         Degree(s) and/or work experience in an art or design related field;

    ·         Understanding of instructional methods and measures used by libraries;

    ·         Teaching, curating, and/or publishing experience.

  • 16 Jan 2019 11:10 AM | Janet Olson (Administrator)

    The Gaylord and Dorothy Donnelley Foundation seeks a Collection Strategies Consultant. See the detailed RFP at

    Proposals are due February 15, 2019

  • 04 Jan 2019 8:33 AM | Janet Olson (Administrator)

    Production and Image Licensing Coordinator 

    Responsible for managing Imaging Department production and Image Licensing requests as follows:


    ·         Interfaces with museum departments and Imaging staff to ensure that all requests for existing and new photography are properly completed with necessary information.

    ·         Receives, assigns, tracks, and closes Imaging orders.

    ·         Updates metadata, preferred images, and sharing settings in DAMS system as needed for various departments.

    ·         Assists the Archive Manager with metadata management., including; transcription, formatting, data cleanup, and records optimization.

    ·         Works with Director of Photography and Assistant Director of Production to support department projects by keeping abreast of order deadlines updates orders, tracking status, and deadlines.

    ·         Manages development, use, and ongoing improvement of workflow and tracking systems.

    Image Licensing

    ·         Working in concert with third-party distribution channels (Art Resource, Bridgeman), helps fulfill outside client orders, including file delivery.

    ·         Serves as liaison with curatorial departments to ensure caption information has been vetted and the stated image use meets the Art Institute’s required standards before releasing image files to client. Keeps curatorial departments informed of image use requests that require special permission and/or new photography.

    ·         Provides analytics as requested. 

    ·         Interfaces with legal department regarding copyright/trademark/contractual issues, ensuring best practices are maintained on behalf of the museum.

    ·         Serves as liaison with Public Affairs, Museum Shop Merchandising, and other AIC departments, forwarding applicable image use requests, as needed.

    ·         Maintains signed contracts for all image licensing orders. In coordination with Museum Finance, tracks payments for all licensing fees from Art Resource and

    ·         Bridgeman.

    ·         Performs other duties as assigned.


    ·         BA or BFA in art history, studio art, photography, or similar field.

    ·         Experience in photography, and/or knowledgeable of photographic terms and workflow preferred.

    ·         Knowledge of copyright law and image licensing practices preferred.

    ·         Able to work with many different levels within and beyond the Art Institute to coordinate order processing and fulfill client requests

    ·         Customer service driven.

    ·         Well organized.

    ·         Familiarity with project management principles and best practices.

    ·         Familiarly with image database, order tracking,

    ·         Google suite, Word. good verbal, writing, and computer skills.

    Full job post available:

    - Job ID 10535

  • 04 Jan 2019 8:24 AM | Janet Olson (Administrator)

    Chicago Public Media is working on a digitization project to make WBEZ's unique and at-risk historical programming accessible. With over 12,000 hours of audio material recently digitized, we will be working on completing the cataloging and creation of a fully searchable system for access to our content. 

    The Position

    We are looking to hire multiple part-time archives assistants to assist with the cataloging process. Specific tasks may include quality control of materials returned from digitization and creating metadata for digital and physical recordings.

    Position is part-time, temporary, and begins ASAP with a start date of no later than Feb. 1 2019 with a rate of $12 an hour. There is flexibility in scheduling and an option to work remotely.

    Students in the process of receiving their MSI or MLIS encouraged, but not required. Experience or interest in Collective Access, PBCore metadata, audio preservation, radio production, Chicago history, or digital libraries and archives is a plus.

    Application Instructions

    Please email Justine Tobiasz at with a resume and letter expressing interest.


  • 18 Dec 2018 1:29 PM | Janet Olson (Administrator)

    Processing Archivist Heritage Communications Rotary International

    Rotary International seeks qualified applicants for a Processing Archivist. This temporary position is available starting 11 February 2019 at an hourly rate of $20. Position ends June 30, 2019.

    The Heritage Communications group educates and inspires our audiences by activating Rotary's heritage assets to tell the story of its past, present, and future; serves as an informational resource for Rotary members and staff; and preserves Rotary’s history and legacy by building and maintaining an archives that is used to tell Rotary’s story now and can be relied on to tell its story in the future.

    Under the direction of the Senior Archives Specialist, the Temporary Project Archivist will:

    • Arrange, describe, and ensure preservation of assigned analog collections;
    • Prepare finding aids according to departmental standards;
    • Create documentation in collections management system;
    • Add and document analog accruals to existing collections.


    • Master's degree in library science, history, or related field with archives concentration or substantial work experience in archives
    • Experience in arrangement, description, and preservation of archival materials and creation of finding aids
    • Experience with collection management systems preferred (CuadraStar Knowledge Center for Archives, or similar)
    • Ability to work effectively independently and with a team
    • Excellent organizational skills, accuracy, and attention to detail
    • Ability to work quickly and efficiently and to meet project goals and deadlines
    • Knowledge of basic preservation standards
    • Effective oral and written communication skills


    • 3 days/week (7.5 hour days) through 30 June 2019.
    • Candidate should be available for a consistent schedule between the hours of 8:30am and 5:30pm, Monday–Friday, excluding Rotary world headquarters holidays/closings.
    • All work is performed at Rotary world headquarters, 1560 Sherman Ave, Evanston, Illinois 60201.

    The application deadline is Sunday, 13 January 2019. To apply, submit a cover letter and resume to Andy Steadham, Senior Archives Specialist,

  • 11 Dec 2018 5:20 PM | Janet Olson (Administrator)

    Fitch Ratings seeks a Records Administrator to join the US Insurance Group in our Chicago office.


    • Perform electronic filing of documents in accordance with the Company’s file maintenance policies and procedures
    • Assist with day to day administration of the analytical workflow
    • Perform file quality assurance reviews
    • Promote an overall understanding of existing and new compliance issues and related policies and procedures
    • Recommend solutions and procedures to streamline/improve current processes and provide highest quality support to the analytical community
    • Work collaboratively with members of the Financial Institutions and Global Operations teams, IT and others to ensure that the correct processes are followed that meet the needs of the users and support compliance with the Company’s overall business and regulatory requirements


    • Education: Bachelor’s degree required
    • 3-5 years professional experience (global financial services organization, library, or records administration a plus)
    • Excellent organizational skills and attention to detail
    • Ability to handle confidential information and materials
    • Self-motivated and able to work independently
    • Flexible and adaptable to change
    • Strong written and verbal communication skills

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