Jobs

Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please send the job title and description, hiring manager information, application deadline, and the official link to the job announcement to info@chicagoarchivists.org with the subject line “Job Posting for CAA website.” Employers please note: postings will be removed 30 days after the original posting date.

Interested applicants should check the individual employers websites for details and deadlines. CAA does not assume responsibility for maintaining a current list of job openings.

Other sources for jobs in Chicago and beyond:

NEW! Midwest Archives Conference Career Planner Web Forum 

Archives Gig
Society of American Archivists Online Career Center
That Elusive Archives Job Blog

  • 24 Apr 2017 11:57 AM | Janet Olson (Administrator)

    Processing Archivist (full-time, permanent): Henry Crown and Company, Chicago

    Henry Crown and Company, a privately held family office located in downtown Chicago, is looking for a full-time Processing Archivist to join our team.  The Processing Archivist will have direct contact with 3rd and 4th generation family members. This position will require communication across internal departments (philanthropy, family services, etc.) as well as with third-party external resources. The Processing Archivist will report directly to the Senior Archivist and also provide support to the Director of Family Services. The duties are specified by the needs of the Senior Archivist.

    About the Archives

    The Crown Family Archives serve as the final repository for the historical records of the extended Crown family and their related businesses and philanthropies. Its primary purpose is to document the Crown’s history and to provide source material for family members and staff. The archives are closed to the public and primarily serve internal users.

    Areas of Responsibility 

    The Processing Archivist will work closely with the Senior Archivist to determine priorities and address the archival processing backlog by taking inventory, appraising, arranging, describing and cataloging collections according to professional standards and best practices. The Processing Archivist will also scan photos and documents as needed. The Processing Archivist will work closely with the Senior Archivist to promote access to the digital collection of archival materials within the family.

    Skills and Abilities

    •  ·         Understanding of the principles of arrangement and description of archival collections and knowledge of archival best practices
    • ·         Ability to identify and address preservation issues for analog and digital materials
    •          Excellent computer and technical skills and ability to learn new technologies
    • ·         Experience with Microsoft office
    • ·         Experience with database or cataloging software
    • ·         Experience with scanning equipment and software

    Minimum Education and Experience Required

     ·         Graduate degree in Library Science or History with a concentration in archives required

    ·         Minimum of 1 year of archiving experience preferred (internships, practicums and volunteer experience will be taken into consideration)

    Key Competencies

    • ·         Excellent written and oral communication skills
    • ·         Strong relationship management and listening skills
    • ·         Confidentiality, discretion and integrity
    •          Exhibits high degree of professionalism and maturity
    •  ·         Ability to set priorities, manage work, and meet deadlines independently and collaboratively
    • ·       Ensure family members of all generations receive outstanding service and advice when interacting with the family office

    •          Aptitude to exercise sound judgment in interpreting and applying policies and procedures

    How to Apply

     We offer an exceptional work environment along with a complete and comprehensive compensation and benefit program.  If interested and qualified, please respond in confidence by sending your resume and cover letter to HR2@crown-chicago.com. Salary is commensurate with qualifications and experience.

     

  • 13 Apr 2017 10:13 AM | Janet Olson (Administrator)

    School Sisters of Notre Dame North American Archives (Catholic Order)

    GENERAL STATEMENT OF DUTIES:

    The Archivist provides vision and leadership in directing and managing the newly consolidated archives for the School Sisters of Notre Dame in North America. The Archivist reviews, updates, and implements policies, procedures, and best practices for the acquisition, organization, preservation, and accessibility of materials that document the life and mission of the Congregation of the School Sisters of Notre Dame (SSND).

    Initially, this will involve visiting the current SSND Archives at eight sites in the United States and Canada and assisting in the relocation of these archives to the new consolidated archives at Mount Mary University in Milwaukee. 

    For complete description of this position, and application information, see http://tinyurl.com/l83okmd

  • 22 Mar 2017 4:32 PM | Janet Olson (Administrator)

    The Button Museum is looking for students to work with us to develop and expand our Digital Archive. Students will gain unique and specialized experience researching, describing, digitizing and cataloging our growing collection of historic buttons.

    About the Button Museum:

    Joel and Christen Carter, co-curators of the Button Museum and avid collectors of historically significant buttons, founded the museum in 2010. The mission of the Button Museum is to show how people commemorate noteworthy times in their lives by creating and collecting wearable mementos.
    The Button Museum houses over 10,000 buttons that range from an original 1864 Abraham Lincoln campaign pre-button to buttons produced this year. The Button Museum is an institutional member of both the American Alliance of Museums and Illinois Association of Museums and is housed in the Busy Beaver Button Co.’s facilities.

    Major responsibilities:

    *Perform historical research

    *Describe and catalog buttons

    *Input data and research into museum database

    *Possible help maintaining social media

    Onsite interns responsibilities

    *Physical description of buttons

    *Help with exhibitions, display and physical organization of the
    buttons

    *Help digitize the collection

    Minimum qualifications:

    *Strong research and writing skills with attention to detail

    *Strong organizational skills

    Preferred qualifications:

    *Pursuing a degree in Library Science, Archives, Public History or
    a related field

    *Experience working with Photoshop to edit images

    *Experience with Drupal Content Management System

    *Experience cataloging museum objects

    Hours required: 5-20 hours a week. Research can be done remotely.

    Please send resume and cover letter to buttonmuseuminternship@gmail.com

     

  • 22 Mar 2017 4:20 PM | Janet Olson (Administrator)

    Hiring Manager: Julie Wroblewski, Archivist for Archives & Manuscripts, wroblewski@chicagohistory.org, 312-799-2013

    The Chicago History Museum (CHM) seeks an intern or practicum student to assist in an ongoing project to improve access to its Marshall Field’s-related manuscript collections. The student will learn to apply the core archival concepts of assessing, arranging, as well as minimal processing methodology (a.k.a. More Product Less Process or MPLP) for large collections. In addition to creating and updating EAD-encoded finding aids, the student will learn how collections are acquired, processed, and documented by the Museum; to consult and understand MARC records, collection assessment reports and other custodial documentation; and to implement proper archival housing and preservation techniques. The specific tasks expected for this project include:

    -          Working with Archivist and Research Center staff to evaluate the collection for processing

    -          Processing according to CHM's processing guidelines 

    -          Assessing and addressing preservation issues, including rehousing materials where necessary

    -          Creating and updating finding aids using EAD

    -          Researching custodial history and copyright issues

    -          Assessing and updating legacy finding aids 

    -          Updating policies, procedures, and training materials related to finding aid creation and encoding

    -          Should time and interest permit, assisting with other archives duties as they arise, including new acquisitions and disposal and deaccessioning duties 

    This position will begin the week of May 15, 2017. This position requires a minimum of 12 hours a week for 10 weeks; hours must be scheduled weekdays between 9:30 a.m. and 5:00pm.

    Required

    • Completion of introductory coursework in archival studies
    • Working knowledge of archival arrangement and description 
    • Enrollment in or recent completion of a graduate-level accredited MLIS or comparable program
    • Commitment of a minimum of 12 hours a week for a minimum of 10 weeks
    • Attention to detail
    • Strong analytical and problem-solving skills
    • Strong writing and research skills
    • Selected applicants will undergo a mandatory criminal background screening

    Preferred

    • Working knowledge of data content standards like DACS or AACR2
    • Working knowledge of XML or related schema

    Archives & Manuscripts Collections Description

    The Chicago History Museum's Archive and Manuscript holdings include records produced by individuals, businesses, and organizations in the Chicago metropolitan area that document significant aspects of life in the city, suburbs, region, and state from 1683 to the present. The holdings also include important material related to American history that documents the nation’s development from the 1770s to the 1870s.

    The collection is particularly informative on the Chicago area's early history, social conditions and problems, 20th-century neighborhood life, community organizations, African American history, ethnic history, women's history, civil rights, politics, religious-centered social action, labor unions, environmental concerns, and education.

    The Marshall Field’s-related records document Marshall Field & Company, commonly known as Marshall Field’s, a prominent department store that originated in Chicago and became a national chain before being acquired by Macy’s in 2005. 

    About the Chicago History Museum

    Founded in 1856, the Chicago History Museum (CHM) is the city’s oldest cultural institution and home to over 22 million objects, including documents, books, fine and decorative arts, costumes, prints, photographs, and architectural drawings. Nationally recognized for its collections, CHM specializes in the diverse and evolving history of Chicago, as well as selected areas of regional and American history. CHM’s mission is to share Chicago’s stories, serving as a hub of scholarship and learning, inspiration, and civic engagement.

    To Apply

    Please send a cover letter expressing your interest in and qualifications for the position and a current resume outlining relevant experience and skills to Julie Wroblewski (wroblewski@chicagohistory.org), Archivist for Archives & Manuscripts at the Chicago History Museum. This internship may be completed as a practicum for credit; please indicate in your application materials if you intend to pursue credit. Any questions about the position also can be directed to her. Deadline for applications is April 17, 2017.

  • 22 Mar 2017 4:16 PM | Janet Olson (Administrator)

    Hiring Manager: Julie Wroblewski, Archivist for Archives & Manuscripts, wroblewski@chicagohistory.org, 312-799-2013

    The Chicago History Museum (CHM) seeks an intern or practicum student to assist in an ongoing project to improve access to its archives & manuscript collections, particularly its sound materials and institutional archives. The student will learn to apply the core archival concepts of assessing, arranging, and describing collections as well as minimal processing (a.k.a. More Product Less Process or MPLP) and records management methodology. In addition to creating and updating EAD-encoded finding aids, the student will learn how collections are acquired, processed, and documented by the Museum; to consult and understand MARC records, collection assessment reports and other custodial documentation; and to implement proper archival housing and preservation techniques. The specific tasks expected for this project include:

    -          Working with Archivist and Research Center staff to identify and address additional processing and collection management needs for sound materials

    -          Working with Archivist and Research Center staff to evaluate institutional archives materials for processing

    -          Working with the Archivist to develop and document acquisition, retention, and access procedures for institutional materials

    -          Processing according to CHM's processing guidelines

    -          Assessing and addressing preservation issues, including rehousing materials where necessary

    -          Creating, assessing, and updating finding aids using EAD

    -          Researching custodial history, copyright, and possible restrictions for specific collections

    -          Updating policies, procedures, and training materials related to finding aid creation and encoding

    -          Should time and interest permit, assisting with other archives duties as they arise, including new acquisitions and deaccessioning duties.

    This position will begin the week of May 15, 2017.  This position requires a minimum of 12 hours a week for the full semester; hours must be scheduled weekdays between 9:30 a.m. and 5:00pm.

    Required

    • Completion of introductory coursework in archival studies
    • Working knowledge of archival arrangement and description 
    • Enrollment in or recent completion of a graduate-level accredited MLIS or comparable program.
    • Commitment of a minimum of 12 hours a week for a minimum of 10 weeks
    • Attention to detail
    • Strong analytical and problem-solving skills
    • Strong writing and research skills
    • Selected applicants will undergo a mandatory criminal background screening. 

    Preferred

    • Working knowledge of data content standards like DACS or AACR2
    • Working knowledge of XML or related schema

    Archives & Manuscripts Collections Description

    The Chicago History Museum's Archive and Manuscript holdings include records produced by individuals, businesses, and organizations in the Chicago metropolitan area that document significant aspects of life in the city, suburbs, region, and state from 1683 to the present. The holdings also include important material related to American history that documents the nation’s development from the 1770s to the 1870s.

    The collection is particularly informative on the Chicago area's early history, social conditions and problems, 20th-century neighborhood life, community organizations, African American history, ethnic history, women's history, civil rights, politics, religious-centered social action, labor unions, environmental concerns, and education.

    About the Chicago History Museum

    Founded in 1856, the Chicago History Museum (CHM) is the city’s oldest cultural institution and home to over 22 million objects, including documents, books, fine and decorative arts, costumes, prints, photographs, and architectural drawings. Nationally recognized for its collections, CHM specializes in the diverse and evolving history of Chicago, as well as selected areas of regional and American history. CHM’s mission is to share Chicago’s stories, serving as a hub of scholarship and learning, inspiration, and civic engagement.

    To Apply

    Please send a cover letter expressing interest in and qualifications for the position and a current resume outlining relevant experience and skills to Julie Wroblewski (wroblewski@chicagohistory.org), Archivist for Archives & Manuscripts at the Chicago History Museum. This internship may be completed as a practicum for credit; please indicate in your application materials if you intend to pursue credit. Any questions about the position also can be directed to her. Deadline for applications is April 17, 2017.

     

  • 14 Mar 2017 5:32 PM | Janet Olson (Administrator)

    Video Asset Specialist, Heritage Communications, Rotary International

    Rotary International is undertaking a project to organize and manage its born-digital video assets for preservation and access. Preserving these assets is of increasing importance given the risk of losing content due to inconsistent storage and backup. The video backlog project will address born-digital media created from approximately 2004-2016, creating a comprehensive inventory of assets and ensuring centralized organization, preservation, and access.

    We are looking for qualified applicants for a Video Asset Specialist to work on this project. This temporary position is available starting mid-April 2017 at a rate of $20.

    The Video Asset Specialist will work with a range of file types, including video and audio formats, creating preservation and access files. The position entails creating an inventory of our backlog of video assets, following a predetermined workflow process that involves digital file organization, implementation of naming standards, and file quality assurance.

    The Heritage Communications group educates and inspires our audiences by activating Rotary's heritage assets to tell the story of its past, present, and future; serves as an informational resource for Rotary members and staff; and preserves Rotary’s history and legacy by building and maintaining an archives that is used to tell Rotary’s story now and in the future.

    Under supervision of Heritage Communications team and in collaboration with the Visual Media team, the Video Asset Specialist will:

    ·         Create and clean up inventory lists

    ·         Find and organize born-digital video assets per established workflow

    ·         Create preservation and access files where needed

    ·         QC file quality

    ·         Delete duplication

    ·         Centralize production documents, including contracts and model releases

    Qualifications:

    ·         BA/BS or MA (preferred) in library and information science, multimedia arts, or related field; or equivalent experience in archives, digital asset management, or multimedia arts-related disciplines.

    ·         Experience with video archives strongly preferred, especially with born-digital assets

    ·         Knowledge of video and audio file types and codecs; and related preservation challenges

    ·         Experience with video production software preferred (Premiere, Final Cut Pro, EditReady/Renamer, and similar)

    ·         Excellent organizational skills and attention to detail

    ·         Ability to work independently with minimal supervision

    ·         Ability to work quickly and efficiently and to meet project goals and deadlines.

    Schedule:

    ·         3-5 days/week through 30 June 2017. 5 days/week preferred but not required. Possibility for extension beyond 30 June dependent on budget approval.

    ·         Candidate should be available for consistent schedule between hours of 8:30 and 5:30 M-F, excluding Rotary world headquarters holiday/closings.

    ·         All work is performed at Rotary world headquarters, 1560 Sherman Ave., Evanston, Illinois, 60201.

    Application deadline is Tuesday, March 28, 2017. To apply, submit a cover letter and resume to Victoria Malone, Archives Specialist, victoria.malone@rotary.org.

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