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Archives Gig

Society of American Archivists Online Career Center

  • 07 Jan 2020 11:15 AM | Janet Olson (Administrator)

    Position Summary

    Reporting to the Archivist, the Assistant Archivist is responsible for facilitating reference and research services to internal and external users, as well as servicing some internal requests for archival research. This position also conducts normal collection processing activities including archival appraisal, basic conservation, and arrangement and creating detailed electronic finding aids in EAD. The Assistant Archivist also contributes to the development of archival programs and publications in support of library outreach activities.

    Duties and responsibilities:

    • Appraise, arrange, process, apply basic conservation measures and provide intellectual access to large and small collections.
    • Add accruals to existing collections; evaluate and reorganize existing collections to better facilitate access accordingly.
    • Review and update existing EAD finding aids and encode new finding aids in EAD.
    • Assist in the establishment, organization, creation, and application of metadata for new and existing collections.
    • Assist patrons and researchers in navigating collections on-site and online; respond to telephone, email, Art Institute staff and faculty, and walk-in research inquiries; supervise researchers using archival materials. Fulfill image and photocopy requests; monitor and manage copyright issues associated with research requests; produce and manage rights and reproduction fees and contracts.
    • Maintain and update OPAC MARC records for all Ryerson and Burnham Archives collections; create new item records in OPAC as needed.
    • Maintain and update existing Archives webpages.
    • Assist in appraisal of potential new acquisitions.
    • Digitize collection items when appropriate and develop content for online exhibits, publications, and other uses as required.
    • Monitor and analyze current trends and practices and actively participate in the profession.
    • Assist the Archivist as needed.


    • Graduate degree in Library and Information Science or related field from ALA accredited institution required. Must include minimum of 6 semester credits in formal academic training in archival practice. Must demonstrate proficiency in archival procedures and understanding of archival principals.
    • Accuracy, neatness, reliability, and attention to detail are essential. Must show history of ability to initiate and conclude projects and to work independently.
    • Demonstrated commitment to providing excellent public services in an archival environment within the museum library setting.
    • Experience cataloging in MARC and creating and/or editing finding aids in native EAD (XML) is required.
    • Knowledge of DACS and Dublin Core is required.
    • Working knowledge of CONTENTdm, Adobe Photoshop, Adobe Bridge, HTML, CSS and Drupal is preferred. Knowledge of museum operations and/or Chicago and Midwest history, art, design, architecture is preferred.
    • Able to lift 40 pounds.
    • Strong written, oral, and interpersonal skills. Capacity for analytical, detailed work.

    Apply at

    The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.

    The Art Institute of Chicago, founded in 1879, is a world-renowned art museum housing one of the largest permanent collections in the United States. An encyclopedic museum, the Art Institute collects, preserves, and interprets works in every medium from all cultures and historical periods. With a collection of approximately 300,000 art works and artifacts, the museum has particularly strong holdings in Impressionist and Post-Impressionist painting, contemporary art, early 20th century European painting and sculpture, Japanese prints, and photography. The museum’s 2009 addition, the Modern Wing, features the latest in green museum technology and 264,000 square feet dedicated to modern and contemporary art, photography, architecture and design, and new museum education facilities. In addition to displaying its permanent collection, the Art Institute mounts more than 30 special exhibitions per year and features lectures, gallery tours, and special performances on a daily basis

  • 07 Jan 2020 10:59 AM | Janet Olson (Administrator)

    Salaried position, with benefits

    The Obama Foundation is hiring three temporary Collections Technicians who will support collections development, collections management, and exhibitions development for the Obama Presidential Center Museum. The Collections Technicians will provide clerical and research assistance to inform artifact assessment, acquisitions, and loans; assist with artifact handling, packing, unpacking, rehousing, and storage; help create and maintain collection records; and participate in donor and lender outreach events and other initiatives. The ideal candidate will have strong interest in working in the cultural heritage sector; strong research skills with a working knowledge of American history, Chicago history, and/or political history; and excellent organizational ability, attention to detail, and written and verbal communication skills. Some hands-on experience working with original materials in a museum, library, or archives setting and a knowledge of collections management, cataloging and metadata, and/or registration best practices preferred. This position is located in Chicago and is approved for a two-years term with the possibility of extension.

    Reports to Director of Collections

    Start: ASAP

    To apply, please visit

    The Foundation is committed to creating a diverse environment and is proud to be an equal opportunity employer. We encourage individuals of all backgrounds to apply. 


    About the Obama Foundation

    At the Obama Foundation, we are guided by a core belief: that ordinary people working together can change history. Our mission is to inspire those people to take action, empower them to change their world for the better, and connect them so they can achieve more together than they can alone.


    We were founded by community organizers, so when we seek change, we do it by bringing people together. 


    That approach begins at home, on the South Side of Chicago, where we are building the Obama Presidential Center. The Center represents a historic opportunity for Chicago: a chance to build a world-class museum and public gathering space that celebrates our nation’s first African American President and First Lady, steps away from where he began his career, where she was raised, and where—together—they made their home. 


    But that approach extends to all our work, whether its holding leadership training sessions in communities throughout the U.S., bringing local leaders together in countries around the world, working to support the global education of girls, or ensuring young men of color have pathways to opportunity.


    As President Obama has said, “we cannot solve the challenges of our time unless we solve them together.” So join us. 


    For more information, please visit

  • 24 Dec 2019 11:28 AM | Janet Olson (Administrator)

    Program Manager/Archivist

    Requisition Number: JR07424  -- Division / Dept. / Unit: Library IT & DS- BMRC
    Reports to: Executive Director, BMRC
    Work Schedule: 37.5 hours per week: Schedule set upon successful hire

    About the Unit

    The Black Metropolis Research Consortium is a Chicago-based membership association of libraries, universities, and other archival institutions with a mission to make broadly accessible the members’ holdings that document African American and African diasporic culture, history, and politics with a special focus on Chicago, and to advocate for the preservation, enhancement, growth, and use of these materials, and the diversity of the information professionals who care for them. The BMRC is positioned within the University of Chicago Library which is a dynamic research and learning environment, supporting the University’s commitment to research and teaching and to using its intellectual resources to help solve the world’s problems. Member institutions represent a wide variety of missions and audiences, including public institutions, cultural heritage centers, community archives and private research institutions.

    Unit-specific Responsibilities
    1) The Program Manager/Archivist for the BMRC will work closely with the Executive Director in planning and managing daily operations of the consortium, events, the Archie Motley Internship Program, the Summer Short Term Fellows Program, and member relations. 
    2) Arrange and manage the organizational archives of the BMRC in analog and electronic formats. 
    3) Provide general assistance to member institutions, constituent groups and community members in solving problems, providing information about member institution’s holdings and services, and making appropriate referrals as needed.
    4) Provide archival assistance to member institutions, particularly Second Space members (community-based archives).  May include appraisal, collection advisement and training of member institution staff and volunteers. 
    5) Monitor emerging trends and technologies related to archives management.
    6) Represent the BMRC at meetings and conferences, and in discussions with peer institutions at the regional and national level.
    7) Responsible for attending, assisting in scheduling, and providing updates on projects at BMRC Board meetings.
    8) Coordinate events, research logistics, monitors budgets, assist with planning and preparing presentations, event outreach and post-event write-ups.
    9) Assist with researching funding opportunities, preparing grant proposals and drafting and/or editing other written materials like newsletters with moderate guidance.
    10) Prepare project reports and documentation as necessary, with particular attention to grant management and reporting.
    11) Update BMRC website content, manage social media platforms and receive, route and respond to incoming communications, verbal and written.

    Unit-Preferred Competencies
    1) Knowledge of core archival concepts and functions (provenance, appraisal, arrangement, etc.). 
    2) Ability to effectively manage multiple competing priorities, manage time efficiently, and achieve unit goals.
    3) Detail-oriented and highly organized.
    4) Excellent oral and written communication skills in English and the ability to interface positively with fellow staff, board members, members, fellows, interns and the wider community.
    5) Proven capacity to acquire new skills and to synthesize and act upon complex information and developments.
    6) Ability to work independently, with supervision and as part of a team.
    7) Prior experience facilitating workshops, trainings and orientations.
    8) Knowledge of project management, program planning, implementation and evaluation.

    Education, Experience, and Certifications
    Minimum requirements include a college or university degree in related field.

    Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

    Preferred Qualifications
    1) Bachelor’s Degree from an accredited institution
    2) MA Degree, MLIS with a concentration in archives or advanced coursework in
    archival administration

    1) At least 2 years of professional work experience in library/archives work.
    2) Related internships and/or volunteer experience prorated for value.
    3) At least 1 year of office experience.
    4) At least 1 year working in community engagement or with community-based organizations.
    5) Knowledge of African American history or Chicago Studies.

    Technical Knowledge or Skills
    1) Working knowledge of Microsoft Office
    2) Ability to learn a range of position-related software applications
    3) Knowledge of social media platforms

    Required Documents
    1) Resume
    2) Cover letter
    3) Reference List
    NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

    To Apply

    To apply for this position, external candidates must submit their profile and any other required materials through Internal candidates must apply by logging into Workday using their CNet ID and password; for more information, please see How to Apply for a UChicago Job (Current Employee) QRG. Resumes sent via mail, fax, or email will not be considered. For more information, please see

    The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

    Job seekers in need of a reasonable accommodation to complete the application process should contact University Shared Services via the Applicant Inquiry Form or 773-702-5800.

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